Human Resources Background Investigation Specialist I

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Job description

Job Summary: Provides specialized operational support to Human Resources activities, such as background checks, fingerprinting and control function for all related data; reviews required fingerprinting and background check declaration form and consent, acknowledgment of understanding supplementary data forms for completeness and accuracy; conducts fingerprinting; performs work as assigned.
Job Duties: Reviews and verifies for completeness and accuracy of all documents, (i.e., applications for fingerprinting clearance, declaration form and consent, acknowledgement of understanding, supplementary data forms, etc.) authorizing background check and fingerprinting for employees, volunteers, interns, residents, and applicants for employment. Conducts searches on-line, requesting criminal/civil information via fax, email, phone, and by mail from city, state, and federal courts and databases. Calls and travels to courts to confirm information and obtain additional information needed. Conducts work and personal references to obtain past employment information and character information. Verifies education based on job description requirements and federal law requirements. Types and complies reports based on the findings in individuals file. Provides technical assistance and guidance to supervisors regarding required documents, background check, and fingerprinting processes, and applicable laws, policies and procedures. Conducts fingerprinting and transmits finger printing cards for processing. Ensures all fingerprinting and background checks are completed in a timely manner. Submits completed background check file to Human Resources Supervisor for review and adjudication processes. Ensures compliance with background checks policies and procedures. Participates in the development and maintenance of an automated tracking system for background checks and fingerprinting. Ensures that declaration forms and consent are submitted and background checks are completed in accordance with applicable laws, policies and procedures. Contacts applicants to obtain additional information regarding their disclosed criminal information, employment, supervisors, personal references, education, aliases, and previous residences. Ensures confidentiality. Uses discretionary judgment when requested to disclose confidential personnel information on applicants and/or employees. Examines files to answer inquiries and provides information to authorized persons. Updates tracking logs in order to answer questions and conduct follow-up as necessary. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES
No supervisory responsibility.
Qualifications: EDUCATIONAL REQUIREMENT
One-year certificate from college or technical school; or 1-1/2 years of related experience; or an equivalent combination of education and experience.

EXPERIENCE REQUIREMENT
At least one (1) year of clerical experience or preferably background screening experience.

COMPUTER SKILLS
To perform this job successfully, an individual should know Database software, Human Resources systems, Internet software, Spreadsheet software and Word Processing software.

CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid drivers license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating.

OTHER QUALIFICATIONS
The employee must not be and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA) or listed on the OIG's Cumulative Sanction Report, or the GSA's List of Excluded Providers, or listed on the OIG's List of Excluded Individuals/Entities (LEIE). Must meet and maintain pre-employment and periodic background investigation and adjudication for child care. Knowledge of laws, policies and procedures pertaining to background checks and fingerprinting. Knowledge of fingerprinting techniques and methods.

OTHER SKILLS AND ABILITIES
Must be able to operate standard computer programs and office equipment. Must display appropriate telephone etiquette and possess excellent people skills. Effective oral and written communication skills. Must have ability to establish and maintain effective working relationships. Ability to prepare a variety of records, reports, and correspondence using appropriate format.

PHYSICAL DEMANDS
While performing the duties of this Job, the employee is regularly required to sit, use hands to finger, handle or feel, reach with hands and arms, and talk or hear. The employee is frequently required to stand, walk and stoop, kneel, crouch or crawl. The employee is occasionally required to climb or balance. The employee must regularly lift and/or move up to 10 pounds. The employee must frequently lift and/or move up to 25 and 50 pounds. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distant vision, depth perception and ability to correct/adjust focus.

WORK ENVIRONMENT
While performing the duties of this job, the employee may occasionally be exposed to work near moving mechanical parts and outdoor weather conditions. The noise level in the work environment is usually moderate.