Receptionist/Office Assistant

Job description

JOB TITLE: Receptionist / Office Assistant

JOB NUMBER FLSA Status: Non-Exempt

DEPARTMENT DIVISION: Vesta Realty LLC

GROUP: Residential Property Management

REPORTS TO: Executive Office Manager/Executive Vice President of Operations

JOB SUMMARY, DUTIES, AND RESPONSIBILITIES, JOB REQUIREMENTS

SUMMARY

The Receptionist/Office Assistant provides high-level support to the company's corporate office by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, overall keeping our office a positive, welcoming and productive environment.

DUTIES AND RESPONSIBILITIES

1. Type Reports, Memos, Letters, And Other Documents Using Microsoft, Google, And Relevant Computer Software.
2. Answer Phone Calls And Direct Calls To Appropriate Parties Or Take Messages.
3. Greet Visitors And Determine Whether They Should Be Given Access To Specific Individuals.
4. Read And Analyze Incoming Memos, Submissions, Packages, And Reports To Determine Their Significance And Plan Their Distribution.
5. Perform General Office Duties Such As Ordering Supplies, Tracking Inventory, And Maintaining Records Management Database Systems.
6. File, Scan, Fax, Copy And Retrieve Corporate Documents, Records, And Reports.
7. Open, Sort, And Distribute Incoming Correspondence, Including Faxes And Email.
8. Assist CEO with any travel, hotel, or detailed requests.

REQUIREMENTS

1. High School Diploma or GED.
2. Communication Proficiency.
3. Time Management.
4. Collaboration Skills.
5. Personal Effectiveness/Credibility/Accountability.
6. Flexibility/Adaptability skills.
7. Technical Capacity.
8. Stress Management/Composure.
9. Possess the highest regard for confidentiality and professionalism.
10. Organizational skills.