Project Assistant (Fox Chase Farm)

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Job description

Title: Project Assistant (Fox Chase Farm)

Department: Varies

Reports To: Administrative Superior

Salary Grade - 4022 (non-rep)

The School District of Philadelphia is the cornerstone provider of public education in Philadelphia. For forward-thinking administrators and educators, opportunities abound. Over 131,000 students entrusted to the District arrive at school every day with an extraordinary range of needs and aspirations. We are committed to delivering on their right to an excellent public school education, and we are particularly focused on ensuring every student has access to exceptional educational opportunities. Equity is our mandate. Will you join us?

Job Summary

Provides departmental support with various programs and tasks in the assigned area of programmatic activities. Provides a variety of facilitative services and serves as a resource to external agencies that have partnered with the District to provide programs and services.

Essential Functions

• Coordinates tasks for small projects in the assigned office; plans and schedules projects.
• Tracks timelines and monitors progress with departmental projects.
• Works with selected teams on specific aspects of meeting project goals in a timely manner.
• Prepares reports related to project status and projections.
• Develops and builds good communications and relationships between the assigned office and the schools.
• Works with schools and offices in setting priorities for the completion of requested services.
• Coordinates the needs of the unit with other offices.
• Assists management with administrative and operational responsibilities in support of the functional unit, including personnel-related project resource management.
• Participates in organizational planning within the assigned office and other departmental offices.
• Maintains and updates key reference documents and databases.
• Maintains grants, contracts, memorandum of understanding and other documents for multiple projects.
• Assists with professional development logistics.

• Other Functions
• Makes arrangements for conferences, meetings, and appointments.
• Responds to public inquiries on the telephone and in person; explains School District policies and procedures; researches various issues, which may involve contacting internal and external sources; coordinates activities between functions/departments to facilitate problem resolution.

Additional Functions for Fox Chase Farm

• Provides support for school programs such as field trips, Agricultural Empowerment and Farm-to-Table day.
• Tracks, monitors, and reports the progress of the agriculture and environmental education programs, on-site and in-school established programs.
• Manages public relations media outlets: newspaper articles, website creation and maintains in-school communication for farm programming.
• Responds to public inquiries from community members.
• Assists the school team with the Science, Technology, Engineering and Math (STEM) agriculture and environmental summer education camps at Fox Chase Farm.

Minimum Requirements

• Bachelor's degree from an accredited college or university.
• One year of full-time, paid work experience which has involved working with parents, schools, school programs or providing departmental support meeting project goals.
• All work experience related to the position must be included on the resume.

Knowledge, Skills and Abilities

• Demonstrated knowledge of:
  • office practices and procedures.

• Demonstrated skill in:
  • using personal computer applications.

• • Demonstrated ability to:

• plan, organize and direct project activities.

• exercise discretion and tact in handling sensitive and/or confidential information.

• work quickly and effectively under time limitations.

• communicate effectively, both orally and in writing.

• establish and maintain effective working relationships.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.