Office Manager

About Your Opportunity:

Performs various administrative, clerical, and miscellaneous office service duties as assigned. You will report to the Senior Vice President.

How You'll Contribute:

• Processes all incoming and outgoing inter-office mail. Distributes packages internally.
• Covers switchboard during breaks, lunch, and when needed.
• Coordinates distribution of services (Fed X, UPS, etc.) to satellite offices
• Maintains office supplies. Distributes supplies when delivered.
• Replenishes postage meter and run monthly postage report for Finance Department.
• Maintains and changes the schedules for the conference rooms
• Prepares offices for new employees.
• Organizes and maintains files.
• Supports the Marketing department with copying, proposal requirements, etc.
• Provides miscellaneous administrative support to Senior Vice President of Operations, VP of Senior Living, VP of Preconstruction and Estimating, & VP of Business Development
• Maintains company archives/arranges for pick up and off-site storage of materials
• Maintains vendor credentials
• Participates in Central PA sponsorships and events
• Coordinate facility maintenance
• Schedules PPA/PRM meetings for Project Teams
• Facilitate monthly operations staff meeting
• Coordinates with IT on new hires' equipment
• Serves as the point of contact for visiting clients, vendors, and new hires
• Creates and maintains content for TVs
• Organizes regional events
• Assists with Cosential (CRM)

Other Functions:

• Assists with proposals/presentations for region
• Coordinate and manage region event sponsorships/fundraising
• Support estimating team with various clerical duties

• High School Diploma/GED preferred
• Minimum of one years' experience in clerical or administrative support position
• Good computer/keyboarding skills
• Proficiency with Microsoft Office products
• Good verbal and written communication skills
• Strong organizational skills
• Valid Driver's License

Physical Requirements:
In a normal day, this position requires 1-4 hours standing and walking. In a normal day, the employee must be able to sit for 7+ hours. In a normal day, the employee must be able to drive 1-4 hours. Employee must be able to lift/carry up to 10 lbs. maximum; occasionally carry small objects. The employee must be able to use his/her upper extremities for reparative simple grasping and fine manipulation. In this position, employee occasionally (0-33%) must be able to bend at waist, squat the knees, climb (including ladders), reach above shoulders, kneel, crawl, use feet (foot controls), and/or work at heights above 6 feet.

Wohlsen Construction provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.