Property Management Intern Summer 2022

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Job description

Job Details

Job Location
Media, PA - Media, PA

Property Management Intern Summer 2022

Anchor Health Properties, a national full-service real estate development, management, and investment company, is seeking a Property Management Intern to join their team. The Property Management Intern will be part of a team that supports the Asset Management, Property Management, Development and Acquisition services of Anchor Health Properties and its affiliated entities and clientele.

Anchor Health Properties is a developer, owner and operator of healthcare real estate, operating in several states. Our purpose - pursuing better healthcare through real estate solutions - is what drives us. The corporate culture of Anchor Health Properties is such that every employee is expected to be an ambassador for the company represented as proactive, creative, problem-solving, and outcome-oriented. Our customers are the hospital administrators, physicians, practice managers, tenants, architects, contractors and consultants with whom we develop the real estate that we subsequently hold and manage, as well as the investors with whom we acquire stabilized buildings. Our business is built entirely on those relationships and the repeat project opportunities they generate. Therefore, our expectation is that every Anchor Health Properties employee should view each contact with these customers as an opportunity to build our business and, as such, should look for ways to proactively identify the customer's need and demonstrate active effort to address that need as professionally, quickly and thoroughly as may be possible.

The primary function of the Property Management Intern is to assist with the day-to-day functions of the property management department and the functions of the Property Manager(s) for both on-site and off-site (building) offices. The focus of the job is to support the Property Manager(s) in all aspects of management pertaining to the property inclusive of tenant requests, collections, procedures, cost controls, reporting and enforcement of policies.

Job Responsibilities include (but are not limited to):

• General office and phone support.
• Maintain and manage building systems such as Angus (and/or other 3rd party systems) work order system, access cards, electronic building directory, floor directories and suite signage, purchase order logs and update of tenant contact information. Notify and train tenants and building engineers where applicable.
• Drafting memos/letters/emails and/or making phone calls to Tenants related to property notifications, preventative maintenance scheduling, inspection, etc.
• Provides support to the Property Manager including administration of leases, monthly reporting, annual budget preparation and year end operating expense reconciliations.
• Oversees Angus Anywhere work order system, i.e., generates WO as appropriate, tracks TT approved bill backs and closes out work orders.
• Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals.
• Responsible for maintenance of Certificates of Insurance tracking system in Angus.
• Assist in the creation, maintenance, distribution and updating of "Tenant Guides" for each property.
• Service Contract creation, execution, filing and cataloging. Create and maintain contract expiration schedule.
• Assist/generate lease abstracts for new leases and renewals.
• Assist Property Manager with the preparation of budgets.
• Assist with the preparation, organization, and implementation of other property management functions as required from time to time.
• Assist with tenant collection efforts and assist with delivering any back up to accompany a monthly tenant invoice.
• Maintain property records, files, and drawings, which may include assisting in auditing of existing records.

Required Knowledge, Skills and Abilities:

• Demonstrates strong organizational skills, be able to multi-task and have the ability to be flexible to support multiple property managers with numerous properties.
• Proficient in the Microsoft Office Suite with an emphasis on Excel, Word, and Outlook.
• Must be willing and able to travel to various local property sites.
• Must be able to work before/after normal working hours at certain peak times, such as budgeting and/or CAM reconciliation season.
• Must possess strong attention to detail with the ability to prioritize and juggle multiple job functions.
• Exhibits solid communication skills, with an ability to respectfully and professionally resolve disputes or complaints.
• Works well with a team.
• Interacts and engages in a friendly manner with potential and current tenants.
• Demonstrates ability to think creatively and independently.

Education and Experience:

• Currently pursuing a bachelor's degree in Real Estate, Property Management, Business, or other related field.
• Previous real estate property management experience is a plus.

All interested, qualified applicants are encouraged to apply. Please submit your resume and a cover letter to Anchor Health Properties. Applications will be reviewed on a rolling basis, and the position will remain open until filled.

Anchor Health Properties is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, pregnancy, sexual orientation, gender identity, veteran status, national origin, age, marital status, physical or mental disability, or genetic information or any other status protected under federal, state or local law