Executive Administrative Assistant

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Job description

Blessings4Ever Home Care Agency provides personal care services and private duty in-home care for clients in Philadelphia and other surrounding counties. Our mission is to improve the health of our clients with a commitment to excellence in the care we provide and to exceed our client's expectations by providing quality premium services and continuity of care through life's transitions.

Position Description

In this role, you will be responsible for varied administrative duties to support business activities for the Blessings4Ever Home Care and Home Health departments. The ideal candidate has prior administrative/clerical experience, has excellent communication skills, and the ability to support and contribute to positive business outcomes.

Primary Responsibilities

· Provides general administrative, clerical, and secretarial tasks to support business activities for B4E Home Care and Home Health departments.

· In collaboration with colleagues, coordinates workflow, communications, schedules, and calendars.

· Communicates effectively with colleagues and external contacts as assigned or necessary, including consumers/clients, providers, vendors, and regulatory officials.

· Answers calls from consumers and staff regarding inquiries.

· Assists as necessary to ensure workflow is efficient, completes and supports, or contributes to positive business outcomes.

· Uses technology tools, including personal computer, to improve work processes.

· Completes routine clerical and administrative procedures as assigned, including, for example, payroll data compilation, work schedules, updates to reports, file management and telephone and mail duties.

· Coordinates and prepares meetings and functions/event data including venue, attendance, supplies, and materials.

· Assists in resolving any administrative issues.

· Maintains office supplies for department.

· Assists with various departments with day-to-day tasks and goals.

· Answers phones and record messages as required.

· Works with office equipment daily (Copiers, fax, scanners etc.)

· Compiles, analyzes, and distributes reports upon request.

· Adheres to policies, procedures, and compliance requirements.

· Completes all other duties as assigned.

Education/Experience Requirements

· High school diploma or equivalent required, Associates or Bachelors degree preferred..

· Previous clerical experience preferred.

· Strong interpersonal skills.

· Maintain confidentiality regarding sensitive and private matters.

· Must be flexible and comfortable in multiple roles.

· Ability to take direction and support colleagues, managers, and consumers.

· Ability to work well with colleagues and leadership team.

· Strong computer skills with proficiency in Microsoft Word, Excel, and Power Point.

· Strong typing skills preferred.

· Possess solid verbal and written communication skills.

· Ability to multi-task and is detail-orientation.

· Positive attitude and reliable.

Physical Demands & Environment

Working in normal office environment, employee may be required to sit, bend, stoop, use keyboard, see, talk, and hear. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Exclusion f rom Federal Programs

Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or the Human Resource Director, if he/she is threatened with exclusion or becomes excluded from any federally funded program.

This job description is not to be misconstrued to represent an all-inclusive list of duties and/or responsibilities. Blessings4Ever Home Care Agency reserves the right to make changes to the job description based on business need at any time, with or without prior notification.

Blessing 4 Ever Home Care Agency is an Equal Opportunity Employee

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Mask required. Vaccination required unless religious or medical exemption is submitted.

Education:

• High school or equivalent (Preferred)

Experience:

• Clerical: 1 year (Preferred)

Work Location: One location