Administrative Assistant II

Job description

Actual Job Title - Recruitment Coordinator (37)

You are responsible for
The recruiting coordinator exists to deliver administrative activities in support of the talent acquisition organization, focused on the scheduling of interviews for all candidates and hiring managers, and other supporting tasks to include:
•Key user of our Applicant Tracking System - Workday
•Responding to incoming queries from candidates and recruiters (phone and email)
•Processing of TA invoices for relocation, job boards, agencies, candidate travel
•Supports cross-functional team activity within PPS (Client People Services) and TA (talent acquisition) on special projects
•Work closely within outlook to complete interview scheduling in support of multiple recruiters
•Responsible for handling candidate expenses
•Work closely with A/P to ensure candidate travel expenses are processed accurately and on time
•Potential training of new coordinators
•Promote best recruitment practices in regards to interview scheduling and travel arrangements
•Sharing of ideas and information to ensure consistency throughout the team.
•Create a positive candidate experience by providing the highest level of organization for the interview scheduling process
•Ensure interview scheduling is confirmed within 2 business days
•Bring any issues to the attention of the recruiter and communicate any present day problems
Form positive recruiter/coordinator relationships that will allow open communication to provide quick and effective work flow

To succeed in this role, you should have the following skills and experience
•A high school education or equivalent (bachelor degree preferred)
•Knowledge of Microsoft office is essential
•Proficient with outlook-calendar management, scheduling interviews, debrief sessions, and phone screens
•Strong attention to detail
•Comfortable working in a fast paced environment with high volume demands
•Must possess excellent communication skills (both telephone and in writing)

In this role, you have the opportunity to
Join the North America (US and Canada) Recruitment Coordinator team in efficiently handling administration of 10K+ interviews a year, with a focus on continuous improvement and high level of engagement. In the role, you will be a part of the Client People Services (PPS) Organization. PPS is the first point of contact for Global/local HR topics, fostering an ecosystem that inspires inclusion and enables all of our people to thrive. You will collaborate with PPS team members and key stakeholders to implement and execute on Client HR operating model. The team supports Client employees throughout the employee lifecycle, with a common goal to put the customer at the heart of what we do.