Office Manager

Job description

Job Description

POSITION OVERVIEW:

The Office Manager partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the schools main office. The Office Manager is a key member of the schools Operations Team. The Office manager reports to the Operations Coordinator at their school site.

RESPONSIBILITIES OF THE OFFICE MANAGER INCLUDE, BUT ARE NOT LIMITED TO:

Receptionist Duties

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Warmly greet all visitors to the school and direct them to the appropriate place or person

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Manage school office, answer phones, and manage mail and fax

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Receive and distribute messages for students and staff

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Respond to parent questions and concerns, and direct them to the Principal when appropriate

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Maintain the professional appearance of the front office

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Track all visitors and tours

Office Administration

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Manage day to day of attendance procedures ensuring accuracy

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Organize and maintain supply, storage closets, and common work areas

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Manage inventory and ordering of office supplies

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Administer first aid and medications to students according to school standards

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Distribute all deliveries to the appropriate person

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Support the management of the school store, student uniforms, and the lost and found

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Regularly update student phone lists and contact information

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Sort/deliver mail, opening when appropriate

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Coordinate service of copiers and printers as needed

Student Information Management System

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Collect all student records, including immunization records, home language surveys, emergency contact forms, and media release form

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Complete daily attendance, and enrollment, withdrawal, and contact data

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Help develop and manage student progress reports and report cards

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Manage collection, dispersal, security, and organization of all student cumulative record files

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Assure confidentiality of files is maintained and lock files where appropriate

Student Recruitment and Enrollment

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Engage in the student enrollment process, assist with student recruitment, and maintain all lottery records.

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Ensure all students are enrolled in SIS system

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Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.

School Operations Support

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Help plan logistics and preparations for school events, including, but not limited to, field trips.

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Carry out any additional daily school duties as decided upon by the Principal or Director of Operations