Commercial Property Manager

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Job description

Job Description

Commercial Property Manager

Position Title: Property Manager

Job Status: Exempt, Full time position

Reports to: Senior Property Management

Company: Vanderbilt Office Properties, LLC

Location: Austin, Texas - 78750

Position Overview:
The Property Manager is primarily responsible for operating the assigned asset(s) in alignment with corporate principles as well as the financial and strategic goals of Vanderbilt Office Properties and its partners. The PM will effectively lead the property staff to perform at an optimal level to maintain the asset(s) in a Class A manner and provide best in class service to internal and external clients while taking guidance and direction from the Senior Property Manager and Head of Property Management.

Accountabilities/Responsibilities:

· Manage overall property management operations, revenue maximation, expense control, and tenant relations.

· Understand, follow, enforce VOP policies and procedures as well as those included in the Property Management Agreement.

· Establish and maintain frequent contact with tenants to make certain a high-quality standard is being met; ensure tenants are satisfied with all facets of building operations and services.

· Effectively build and preserve relationships with internal and external contacts, including, but not limited to, tenants, vendors, suppliers, contractors, local authorities, local code officials, etc.

· Management of vendors through a thorough understanding of all applicable service or maintenance contracts; maintain open communication with vendors through regular meetings. Ensure that our vendors incorporate VOP cultural values.

· Responsible for the preparation of all contracts for goods and services within the Company policies and procedures, all of which are in accordance with budgetary guidelines.

· Develop the annual operating and capital budgets; implement the business plan at the property level, including formulating and submitting monthly accruals, providing explanations for variances, preparing executive summaries, and any other required financial reporting.

• Supervise and administer all "deal-driven" tenant and landlord construction, as well as CapEx projects for any given fiscal year. Be able to leverage knowledge of the property to assist tenant coordination with as-built conditions, available utilities, and any known constraints. Review Tenant (or Landlord) work drawings with the Chief Engineer, including MEP/FP plans, enforcing the execution of LL approved plans during tenant build-out.

· Oversight of accounts receivable efforts in accordance with lease agreements - assisting tenants with billing questions, late letters, and late fees, review recurring rent charges, prepare monthly non-recurring tenant charges, etc.

· Manage accounts payable process to ensure invoices are paid in a timely manner and within budget.

· Lead, supervise, and develop the property team, including all property administrative and maintenance personnel. Partner with the Chief Engineer to interview, hire, train, coach, motivate, counsel, and evaluate the building engineers.

· Conduct routine thorough site inspections to prevent/identify problems.

· Perform other duties as assigned.

Key Competencies:

· Solid knowledge of office leases and lease administration process.

· Strong management and supervisory experience required; open communicator, patient, coach/teacher, good listener, empathetic.

· Must perform well under pressure, maintain a positive attitude, have the desire and ability to motivate self and a team; have superior oral and written communication skills; have years of experience in providing exceptional customer service.

· Problem solver with ability to make decisions and work with minimal supervision. Calm and intelligent crisis manager with developed conflict management skills.

· Ensure adherence to company policies/procedures. Corporate champion who promotes VOP's values and culture.

Qualifications/Requirements:

· BA or BS degree from a four-year college or university

· Knowledge of financial reporting, NNN lease recovery calculations, and lease abstracting.

· Minimum three years of commercial property management experience is required; single-tenant experience a plus.

· At least 2 years of project/construction management experience.

· Knowledge of commercial building practices and systems, e.g. HVAC, plumbing, electrical systems, etc.

· Must have excellent organizational, analytical, verbal, and written communication skills.

· Proven ability to be flexible; prioritize and manage multiple projects, as well as solve problems in a timely manner.

· CPM and/or RPA designation or candidacy preferred.

· Proficiency in Outlook, Excel, Word, and computer skills required. Ability to learn new computer software is required; experience with Nexus and Yardi (Voyager) a plus.

· Ability to keep information strictly confidential.

· Ability to work in the onsite management office.

· Strong desire to succeed in an entrepreneurial environment.

· Must possess a current and valid driver's license.

Please include salary requirements with applications.

Class: Full-time, exempt.

Equal Opportunity Employer.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

Supplemental Pay:

• Bonus pay

Work Location: One location