Executive Personal Assistant

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Job description

PERSONAL EXECUTIVE ASSISTANT, Saxum Real Estate, Austin TX

Saxum Real Estate, one of the fastest growing real estate investment and development firms in the country, is seeking a highly motivated and energetic Personal Executive Assistant for its Austin, TX, office working directly for the firm's Founder & Managing Principal, Anthony Rinaldi. Ideal for the professional who is a self-starter with excellent communication and organizational skills, relentless attention to detail and a team player.

ESSENTIAL JOB RESPONSIBILITIES

• Responsible for all administrative tasks for Managing Principal, including both professional and personal
• Function as the point of contact between the Managing Principal and internal/external individuals
• Maximize efficiency through streamlining the management and organization of the Managing Principal's calendar by scheduling appointments, meetings and daily activities while assisting in CRM accuracy and maintenance
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes
• Schedule speaking engagements, conferences and onsite meetings, luncheons, coffees, in-house events
• Coordinate business and personal travel arrangements including flights, accommodation and ground transportation
• Assist with day-to-day office tasks, organizing workflow and maintaining office supplies
• Greet and check-in clients and other guests for meetings and events
• Spend time and become familiar with all aspects of the Managing Principal's business, family and residence
• Run professional and personal errands as requested
• Interface with multiple professional and personal third-party contractors and vendors at office and residence

KNOWLEDGE, EXPERIENCE AND SKILLS

• Opportunity requires a presence in the Austin TX headquarters
• Minimum of 3 years of experience as an Executive Assistant with an exposure to commercial real estate
• Associate or bachelor's degree preferred
• Professional appearance and excellent verbal and written communication skills
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities
• Excellent oral and written communication skills with the ability to manage key internal and external relationships
• Overly accountable and responsive with a sense of urgency concerning tasks or assignments
• Proactively takes initiative and is a true team player
• Willingness to listen, learn, provide feedback and streamline processes
• Ability work in a challenging fast paced team environment
• Pleasant demeanor serving as one of introductory faces of the firm when welcoming partners
• Excellent knowledge of MS Office suite

COMPENSATION

• Compensation commensurate with experience and education level
• Full benefit package including, medical, dental, vision, 401K and paid time off

To apply, please send a resume with cover letter and one recent work example in PDF format to .

 About Saxum

Saxum Real Estate is a privately-held investment and development firm with offices in NJ, TX and PA. Saxum has built a best-in-class investment management firm rooted in its entrepreneurial and creative spirit. Built upon a dynamic vertically-integrated platform, Saxum uses its unique talents and resources to create innovative real estate investment strategies. Saxum's development pipeline and projects are national in scale including industrial, multifamily, office, mixed-use and student housing asset classes ranging from adaptive reuse to ground-up development. The firm includes 25 professionals with an investment portfolio exceeding 6 million square feet across 35 assets and totaling over $1 billion in investment capitalizations.