Payroll and Invoicing Manager

Job description

"Our Passion is Our People," and the Global Edge Consultants is looking to grow their dynamic team with self-starters who will drive our great story of excellence in recruitment. Be a part of the magic and help us expand our reach across the world.

The Global Edge Consultants is seeking a Payroll and Invoicing Manager to join the team based out of The Woodlands, Texas.

Payroll and invoicing are critical functions of The Global Edge Consultants. The responsibility of the Payroll and Invoicing Manager is oversight of the Payroll Administrator and of the payroll process for all USA employees and contractors. The Payroll and Invoicing Manager is also responsible for oversight of the Invoicing Administrator and of the creation of invoices for contractors and understanding of the contracts of the clients as they relate to invoicing.

REPORTS TO: Controller

RESPONSIBILITIES AND ESSENTIAL DUTIES:

• Manage Payroll and Invoicing Administrators
• Investigate and resolve payroll and invoicing discrepancies
• Respond to payroll and invoicing inquiries and requests
• Ensure accuracy and timeliness of payroll processing, including expense reports, and invoicing cycle
• Review and approve release of multiple payroll cycles
• Perform journal entries, account reconciliations and provide general ledger support for payroll and invoice related accounts
• Oversight of benefit and credit card payables, coding and related reconciliations
• Ensure timely application of remittance advices to receivables
• Monitor and ensure accounts receivable, identifying delinquent accounts and insufficient payments
• Preparation of monthly reports related to payroll and invoicing KPI's and tracking and resolution of errors in processing
• Provide backup for payroll and invoice processing
• Achieve alignment with HR to ensure accurate benefit processing
• Assist in the enhancement & maintenance of an efficient and productive accounting function
• Perform such other accounting, financial, or administrative tasks as may be required from time to time, quite often on short notice, by the VP of Finance, Controller or others in the department
• Other duties as assigned

QUALIFICATIONS (EDUCATION, EXPERIENCE AND SKILLS):

• Bachelor's Degree in Accounting or Finance required.
• Minimum of 5 years of previous accounting experience required for consideration, preferably in the staffing / recruiting business; including accounts receivable, accounts payable and payroll.
• Management of team of minimum two direct reports.
• Advanced knowledge of Excel and experience with ADP, QuickBooks, and VMS systems are a plus.
• Payroll processing of multiple payroll cycles & global mobility / international experience is a plus.

PROFESSIONAL COMPETENCIES

The ability to demonstrate the following competencies to the described level to include but not limited to:

• Action-oriented and hands-on
• Exceptional verbal and written communication skills.
• Excellent interpersonal skills, attention to detail and strong organizational skills, especially in a fast-paced, deadline-oriented environment
• Demonstrate responsiveness, tact, diplomacy, good judgment, and confidentiality in communications with all levels of personnel, clients, and outside vendors.
• Demonstrated success in problem-solving with an emphasis on customer satisfaction.

OUR CORE VALUES

• Excellence
• Integrity
• Social Responsibility
• Fun
• Outside the Box Big Thinking

THE GLOBAL EDGE CONSULTANTS

The Global Edge Consultants is an award-winning, woman-owned staffing firm, connecting projects worldwide with the industry's most talented project professionals. We work with all levels of technical and commercial personnel in a variety of industries including Energy, Power, Renewables, Infrastructure, Mining, IT, Government, and Semiconductor. With offices strategically located worldwide, the Global Edge is known for the highest level of delivery for our clients and contractors.

Our relationships are built on trust, top-quality recruitment, and excellent service. We have an unwavering commitment to integrity and a strong global team in place that allows us to continue our mission to redefine excellence within recruitment.