Administrative Assistant - Dallas or Plano

Job description

Job Description

Title: Administrative Assistant

Immediate Supervisor: HR Director (1 Dallas Office & 1 Plano Office position available)

Job Summary: This position is responsible for streamlining administrative procedures, hiring, orientation, and training. We are looking for an energetic professional who is comfortable with managing and prioritizing multiple tasks related to the operations of a home care agency.

Job Qualifications:

Education: Bachelor's Degree (preferred) and/or equivalent work experience.

Experience/Skills: Strong organizational and interpersonal skills, ability to multi-task in a busy environment, effective verbal and

communication skills, experience with Microsoft Office, High energy and works well with a team or individually. H.R. experience preferred. Positive, customer-focused attitude.

Transportation: Reliable transportation and valid and current auto liability insurance.

Environmental and Working Conditions:

Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc.

Physical and Mental Effort:

Requires working under some stressful conditions to meet deadlines and patient/client needs, and to make quick decisions. Requires excellent problem-solving skills. Prolonged sitting required with ability to operate office equipment.

Essential Functions:

Initiates hiring process for clinicians including applications and screenings

Monitors compliance with state and local standards

Manages external and internal I.T. software

Responds to customer service inquiries, new client intake supply needs

Confirm and update employee availability including vacation, sick time and holidays

Maintain organization throughout the office including paperwork, office supplies and patient supplies

Manage clinician renewable items with H.R.

Maintain confidentiality of all information pertaining to employees and clients

Provide assistant with any office projects and or any company rollouts

Arrange venues and schedules for meetings between all of the individuals who will be contributing to a task

Write internal communications documents, including handouts and emails, to inform team members of important notices

Review materials created by others and offer suggestions for improvement

Coordinate and oversees the completion of special projects as needed

Statement of Understanding: I have read the above job description and essential functions. I understand and agree to carry out these responsibilities as assigned. I understand acknowledge that nothing contained in this job description may be construed as limiting the employer's right to discipline or terminate my employment at any time for failure to perform satisfactorily.

Employee Signature: __________________________________________________ Date: __________________

Job Type: Full-time

Pay: $35,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Work Location: One location