Associate Pre-Award Manager

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Job description

Overview:
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Responsibilities:
The American Heart Association (AHA) has an excellent opportunity for an Associate Pre-Award Manager. The location for this position is remote and flexible.

In this role, you will be responsible for recruiting, training, and managing volunteer peer reviewers (400+ annually per manager). Responsible for managing the pre-award process through review of submission documentation and consideration of peer expertise in order to assign peer reviewers to appropriate committee, application, and award program. Also responsible for editing critique responses and evaluating performance of peer reviewers for committee leadership. Responsible for serving as staff expert in assigned scientific area for compliance with the review process and policy including ensuring applicants, volunteer peer revieweres, and respective peer review committees adhere to program guidelines.

Essential Job DutiesSources, recruits, and develops volunteer peer reviewers (400-600 annually) from scientific field of expertise to participate in research program grant application reviews. Researches volunteer background to match expertise to appropriate program review committee. Identifies and appoints chair and co-chair for each of 15 - 18 committees per 6 month review cycle.

Reviews research program award applications (1,000+ per manager) and assigns to appropriate committee for review. Collects, and tracks reviewer expertise, analyzes primary and secondary conflicts of interest, and assigns applications to reviewers.

Acts as peer review process resource in order to ensure compliance with AHA policy on research programs and peer review. Develops committee review schedules, meeting calendar, critique deadlines and manages workflow from applicant through committee to award notification and evaluation.

Prepares materials, technology and agenda for committee meetings. Facilitates committee review and recommendation process. Works with committee chairs and co-chairs to consolidate reviews and recommendations. Edits reviewer critiques (3 per application) and provides evaluation to applicant.

Prepares and maintains peer review committee(s) expenses, contributed services, and award budgets. Ensures compliance of award budget (awards range from $50 - 250 K each). Prepares reconciliation and audit reports.

Manages project workflow, assignments, timelines, and final deadlines. Distributes communication of scheduled activities and tracks attendance and assignments.

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications:
Bachelor's Degree in Science, Healthcare, Statistics or related area of study that requires research related activities

3 years of experience with and understanding of scientific research programs

3 years of advanced planning, scheduling, and volunteer management skills

Demonstrated ability to prepare written and presentation communications

2 years of experience working with committee review process

2 years of proficient experience in Microsoft Office applications

Preferred Qualifications:

2 years of prior experience reviewing research program applications

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The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE/Protected Veterans/Persons with Disabilities