Project Coordinator

Job description

Job Description

THE OPPORTUNITY

The Project Coordinator is a cross-functional role that supports the execution of projects and campaigns, delivering high-quality customer service while balancing production deadlines, workflow and client needs. In this position, you will process requests, determine production schedules to meet deadlines, assign tasks, monitor project/campaign progress and problem solve as needed. This is a nimble, highly organized role that will report to the Senior Project Manager.

This work will take place across all four of the KIPP Texas regions: Austin, Dallas/Fort Worth, Houston, and San Antonio.

KEY RESPONSIBILITIES

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Process briefs submitted by various departments throughout the organization

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Determine appropriate project team, create production schedules and assign individual tasks through our web-based project management software, Workamajig

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Monitor multiple project plans, update statuses, anticipate potential issues and course correct when necessary

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Communicate potential problems and recommend solutions

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Effectively communicate any updates and changes to project teams and client

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Delegate tasks as necessary to ensure team members are working on most important projects at all times

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Under the direction of the Senior Project Manager, meet directly with clients, as needed

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Liaise between various departments to ensure on time execution of deliverables

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Track work and flow of deliverables

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Oversee external vendors and contractors, including printing and mailing houses and freelancers

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Identify opportunities to increase efficiencies

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Prepare various reports

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Maintain library of creative work

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Work efficiently through quickly shifting priorities and high volume of projects while meeting tight deadlines