Payroll/Benefits Administrator

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Job description

Do you thrive in an open, collaborative team environment? If so, come grow with us and we can succeed together! We are looking for a reliable Payroll Benefits administrator to manage the US Payroll and employee benefit programs in our company. Your work will be of utmost importance since the correct processing and distribution of the payroll and benefits are vital for employee retention and satisfaction.

ESSENTIAL JOB FUNCTIONS

Payroll Administration

• Prepare and process high-volume biweekly payroll for multiple states ensuring accuracy on deductions, timekeeping, corrections, final pay for terminated employees

• Run off-cycle payroll as needed.

• Maintain data integrity by inputting and processing new hires, terminations, employee data, changes, garnishments, deductions, time-off requests.

• Process and report/file all quarterly and annual payroll taxes notices; makes corrections as needed.
• Manage audits and inquiries.
• Submittal of 401k deductions within 2 days of processing payroll.

• Create, review, and provide reports to stakeholders as requested; provide pay-related documents including statements and verifications as needed.
• Serve as the main point of contact for all payroll-related questions in a timely and accurate manner.
• Prepare and distribute annual reports; EEO-1, 1095 B/C forms, W2's.
• Maintains employee records of sick leave, short-term disability (STD), length of service, retirement status, Family and Medical Leave Act (FMLA) records, vacation records, and miscellaneous other records.
• Other duties as assigned by HR Manager.

Benefits Administration

• Partners with the HR team in the implementation of new benefit programs and the renewal of existing benefit programs.

• Provides benefits administration including responding to employee questions, claims issues, new hire enrollment, mid-year status changes, terminations, COBRA notifications, leave payments, and annual open enrollment.
• Responsible for monthly reconciliation of the benefit carrier invoices. Audits monthly benefit invoices and approve the payment. Conducts regular audits to ensure accuracy in enrollments.
• Works with benefits carriers and vendors to resolve complex, non-routine, benefits-related requests/issues to closure
• Prepares and files annual reports and distributes required annual notices.
• Manages employee leave of absences; provides required notices, ensures submittal of supporting paperwork, tracks leave time, communicate with employees, benefit payment.
• Reviews and manages Workers' Compensation incidents; oversees and manages claim reviews, coordinates with claim adjusters, insurance carriers, and providers.
• Develops, improves, and implements sound Leave of Absence and Workers' Compensation processes and policies, ensuring compliance with all federal, state, and local regulations.
• Manages appropriate, compliant documentation and correspondence regarding leave of absence and worker's compensation accommodations and restrictions.
• Performs additional responsibilities as assigned.

Skills

• Associate degree preferred.
• ADP Workforce expertise is a must.

*

• Minimum of 3 years hands-on payroll and benefits experience.

• Commitment to excellent client service and high standards

• Strong communication skills, written and verbal

• Certified Payroll Professional is a plus or Professional HR certification

• Available during early hours, night shifts, weekends, and holidays when needed.

• Fluent in English and Spanish. French is a plus.

• Good organizational skills with excellent attention to detail.

• Ability to work independently, be flexible, and be adaptable to change.

DELFINGEN requires all employees to be fully vaccinated against COVID-19. As such, all prospective employees must submit proof of full COVID vaccination prior to their first day of employment. Prospective employees unable to comply with this mandate, will not be considered for employment.

What To Expect Next

We look forward to receiving your application. A member of our recruitment team will review your qualifications. If interested, you will be contacted for an interview.

Candidates for positions with Delfingen must be legally authorized to work in the United States on a permanent basis. Visa sponsorship and relocation are not available for this position. Delfingen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, or protected veteran status.

Job Type: Full-time

Pay: From $34,590.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekend availability

COVID-19 considerations:
DELFINGEN requires all employees to be fully vaccinated against COVID-19. As such, all prospective employees must submit proof of full COVID vaccination prior to their first day of employment.

Education:

• High school or equivalent (Preferred)

Experience:

• ADP: 3 years (Required)
• Payroll management: 3 years (Required)
• Benefits administration: 3 years (Required)

Language:

• Spanish (Required)

Work Location: One location