Office Manager Logistics

Job description

Do you like to work in Supply Chain & Logistics, Administrative & Business Office Management?

We provide an excellent work environment, great pay, a secure future, and a successful business career for the right candidate.

We're looking for an upbeat Office Manager with a career-oriented mindset. Do you have an engaging personality and do you like"Getting Things Done" in a fast-paced environment?

The main tasks are processing PO's and Invoices, tracking, shipping, scheduling, accounting, inventory/warehouse management using QB/MS office, dealing with deadlines, interacting with customers/vendors, negotiating with vendors, and general office management! It is a considerable amount of work and demands solution-oriented thinking combined with self-motivation and a results-driven mindset! This is a full-time office position Mo.-Fr. 7.30 am-4.30 pm.

Our promise to our staff:

• Secure future, growing market for 'green' products
• Give a clear path for success
• Bonus System above the market average
• Excellent further education and training
• Professional group to work with
• Provide an opportunity for advancement
• Long term career opportunities
• Provide a Fun, Safe, and Fulfilling work environment

Requirements:

• Career driven mindset
• Passion for sales
• Passion for organizing
• Excellent communication skills
• Helping people as a real skill
• Curiosity as a passion
• Adventurous risk taker
• Ability to manage deadlines
• Excellent knowledge of QB and MS Office
• Getting things done mentality
• Problem-solving solution-oriented mindset
• Octopus with 8 tentacles personality

Responsibilities:

• Handling all incoming calls incl. memos and call forwarding to appropriate terminals
• Handling an abundance of emails and phone calls
• Managing multiple databases; vendors and customers
• Create, prepare and manage quotes for our sales department in QB
• Manage purchase orders in QB/ MS excel and follow through on the entire process
• Negotiate with vendors and suppliers.
• Issue invoices in QB and send out billing statements follow through on the entire process
• Perform accounting duties and billing processes in QB and track expenses
• Creating shipping labels and manage the entire shipping processes with QB and MS excel
• Track and manage all shipments and verify that products arrive on time and to the right person
• Research ideal shipping techniques, routing, carriers and negotiate contracts and rates
• Think outside of the Price Box and negotiate with vendors as well as scheduling, arranging, and managing the production of manufactured goods
• Maintaining and managing house accounts incl. recommending and selling products to our customers.
• Create safety sheets for our products in compliance with OSHA and similar
• Maintain and manage accurate documentation of inventory of our in-house warehouse products
• Small warehouse management incl. addressing and resolving shipment and inventory issues
• Hands-on with product stocking in warehouse and product restocking on customer sides, able to lift 30+ pounds
• Work independently and with team members to meet specified daily goals and objectives
• Performing all of the office duties that include ordering groceries, supplies, stationery and furniture, and so forth.
• Work directly with the CEO and other Executives on projects from start to completion
• Monitoring, managing, and reporting departmental budgets to the CEO
• Provide general administrative and secretarial duties to the owner and CEO
• Additional or more specific job duties associated might be assigned

We're a Dallas-based certified woman-owned business and we provide 'green' specialty chemicals to large mechanical maintenance organizations in major medical centers, universities & colleges, corporate headquarters, and manufacturing plants. We believe quality performance starts with a positive and helping attitude and therefore our goal is to provide green products and procedures that are safe for the environment and do not emit any pollutants when used.

Job Types: Full-time, Contract

Pay: From $25.00 per hour

Benefits:

• Employee discount
• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Google Suite: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)
• QuickBooks: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)
• Customer service: 3 years (Preferred)
• Office manager: 3 years (Preferred)
• Logistics: 3 years (Preferred)
• Warehouse management: 1 year (Preferred)

Work Location: One location