Senior Property Manager - Industrial

Job description

The Senior Property Manager is responsible for leading the property management team, overseeing the technical, operational and financial management of our client's industrial portfolio.

Essential Job Functions:

• Ability to establish oneself as a leader among the operations team
• Ability to manage and influence results in a collaborative manner.
• Ability to create open communications with the property operations teams to foster mutual trust and respect.
• Responsible for the overall regional compliance with all related policies and procedures as outlined in the Operations Manual. Ensure the management team's operational integrity and compliance with all of the company's policies/procedures and best practices.
• Ensure effective communication, reporting and idea exchanges with RD's, RM's and VPO's.
• Review and approve property invoices, IT requests, all service contracts, income credits and write offs, expense reports and time sheets.
• Responsible for property budgets including the annual preparation and ongoing maintenance of the forecasting tool.
• Prepare G & A budget while working with local support team. Monthly analysis of G & A variances and preparation of a monthly variance report for the VPO.
• Responsible for the efficient operation of the Maintenance Company including budget preparation, daily management, implementation of cost saving initiatives and monthly variance reporting to the VPO.
• Responsible for the implementation and coordination of the weekly, bi-weekly and monthly team meetings and conference calls.
• Responsible for the recommendations for all aspects of human relations within the property management team with direct collaboration and authorization of the VPO. This includes recommendations for hiring, training, terminations, discipline and all associated HR matters. Ensures the correct use of all policies and procedures relating to Human Resources.
• Responsible for conducting annual reviews for all direct reports.
• Responsible for ensuring effective management of portfolio of assets to ensure achieving the established financial performance.
• Responsible for establishing and maintaining cooperative relationships to ensure the retention of tenants. Answer tenant requests for information, coordinate repair and maintenance requests and help tenant to identify future space requirements.
• Responsible for ensuring assigned assets are maintained in good order and condition by planning, coordinating and monitoring maintenance, repairs, capital improvements, and renovations. Controls expenditures to ensure the cost effective use of resources and maintenance of the facility.
• Responsible for the collection of rent, CAM, taxes and other tenant billings. Contacts tenant for resolution while documenting efforts and seeks legal counsel when necessary.
• Responsible for management of all accounts payable and receivable processing. Reviews rents, taxes, other billings and construction costs to ensure accurate billing.
• Manages new construction projects as assigned. In doing so inspects construction phases, audits incurred costs against progress and monitors work of contractors through completion and document close out.
• Manage the bidding and contract processes for tenant and capital improvements.
• Reviews accounting and financial analyses, which includes monthly reporting, projections, annual budgets and special projects. Reviews financial and operations data and property income statements to identify budget variances and periodically submits and/or presents to management.

Other Duties

• Other tasks and duties as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Knowledge, Skills and Abilities

• Knowledge of accounting, business and marketing at a skill level comparable to the completion of a Bachelor's degree in Business Administration or similar degree.

• At least five years' experience in a directly related job with similar job requirements.

• Good interpersonal and telephone communication skills.

• Good written communication skills including the ability to prepare appropriate and accurate documentation related to all reporting requirements.

• Computer skills necessary for basic functionality using software such as Microsoft Word, Excel and basic email systems.

Equal Employment Opportunity

• Equal Opportunity Employer Committed to Diversity, M/F/D/V.