Property Administrator

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Job description

Major Duties and Responsibilities:

• Monitor incoming and outgoing calls. Respond to caller's question(s) or route call to appropriate person.


• Greets visitors and route to appropriate person.


• Processes accounts payable and receivable, work orders, and delinquency reports.


• Assists in the preparation of tenant escalations and common area maintenance.


• Analyze financial statements for accuracy and variances.


• Assists in the collection of rents of the building(s) managed.


• Facilitates processing timecards, accounts receivable and payable.


• Acts as tenant liaison and handles requests for service from tenants.


• Assists in administration of tenant leases, including rent roll updates, maintenance of insurance certificates and Consumer Price Index (CPI) information, including preparation of lease abstract activity.


• Receives incoming mail and route to appropriate person.


• Ability to compose routine correspondence.


• Assists in preparation of annual budget process.


• Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.


• Compiles and creates statistical reports, financial reports and/or budgets.


• Plans and implements tenant relations programs and events

The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.

Qualifications:

• Associate's degree (A.A.) from two-year college or university; and one to two year's related experience and/or training; or, equivalent combination of education and experience.


• Minimum one (1) year experience in a commercial property management office environment, preferred.


• Manage multiple tasks in a fast-paced environment.


• Experience with MRI, a plus.


• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.


• Define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


• Read, analyze, and interpret general technical procedures or governmental regulations.


• Write reports and business correspondence.


• Effectively present information and respond to questions from groups of managers and clients.


• Solve practical problems.


• Strong interpersonal skills.


• Excellent organizational, verbal and written communications skills.


• Proficient in the use of personal computer and Microsoft Office Suite (Word and Excel).

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is frequently required to stand and walk. The employee is occasionally required to use hands to finger, handle, or feel documents and office equipment. May occasionally be required to lift up to 10 pounds a distance of 30 feet as needed. Must be able to move freely throughout the location, including moving up and down stairs. Must be able to sit for up to 50% of the work day.

The job tasks are performed in an office environment with moderate environmental conditions present, such as temperature, noise levels, etc.