Administrative Assistant - Temporary

Job description

Since 1941, the USO has been the nations leading organization to serve the men and women in the U.S. military, and their families, throughout their time in uniform. From the moment they join, through their assignments and deployments, and as they transition back to their communities, the USO is always by their side.

Todays USO continuously adapts to the needs of our men and women in uniform and their families, so they can focus on their very important mission. We operate USO centers at or near military installations across the United States and throughout the world, including in combat zones, and even un-staffed USO service sites in places too dangerous for anyone but combat troops to occupy.

The Temporary Administrative Assistant provides administrative, secretarial and related support duties for a department or for a senior departmental leader/generally at the VP level.

Principal Duties and Responsibilities (*Essential Duties)

* Provide general administrative support to a department or to a senior departmental leader/leaders, generally, but not necessarily, at the VP level.*
* Serve as the primary point-of-contact for assigned department or leader(s). Answer and screen incoming telephone calls. Review and respond to emails, resolve routine questions and problems and greet visitors.*
* Schedule and arrange staff participation in meetings, conference calls, events and other activities. Coordinate and prepare materials for meetings and events. Manage logistics for various events and activities. Prepare and process travel arrangements and attend meetings as appropriate.*
* Draft and prepare correspondences. Initiate and maintain various lists and notes, recordkeep and issue reports.*
* Complete financial transactions as directed. Monitor budgeted and non-budgeted revenue and/or expenses.*
* Other duties as assigned.

Job Specifications

* High School Diploma or equivalent. Bachelors Degree and/or IAAP certification (or similar) preferred.
* 2-4 years work experience in an administrative support/clerical role. Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred.
* Ability to manage a high volume of assignments with varying complexity and competing priorities in a fast-paced environment with integrity and professionalism.
* Strong interpersonal and customer service skills. Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism.
* Proficiency using computers and electronics equipment. General knowledge of various software, applications, and programs including but not limited to Microsoft Office 365.
* Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
* Must be punctual, organized and self-motivated, with the ability to quickly and easily adapt to changing organizational needs.
* Ability to achieve desired results while working collaboratively in a team environment. Ability and willingness to work overtime as needed.
* Ability to perform basic math and follow proper cash/donation handling and reporting procedures.
* Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid drivers license.
* Must be a strong advocate of the USOs mission.

Details:

* This temporary position is located in Arlington, VA. Preference will be given to local candidates within commuting distance to the location.
* USO locations will adhere to local area and DOD guidelines regarding COVID vaccination/testing requirements. Employees may be required to be vaccinated or tested regularly per local requirements.
* Resume and cover letter are required for full consideration.