Property Associate

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Job description

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

* Provides direct administrative support to Management and Chief Engineer.
* Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended.
* Maintain and update employee, client and customer contract data bases.
* Organize, compile and prepare reports for distribution.
* Organize department lunches, meetings, events and business travel.
* Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm.
* Enforce compliance with insurance requirements among tenants.
* Establish the new tenant welcome and orientation program.
* Develop, revise, coordinate implementation of property manual within portfolio.
* Process accounts payables (A/P) and accounts receivables (A/R).
* Obtain completed W-9's from all vendors.
* Assist team with budget preparation.
* Assist management with monthly reporting.
* Responsible for monthly MES bill-back to clients.
* Responsible for invoicing tenants for any damage which they are directly responsible for.
* Prepare tenant memos and all communications as directed be manager.
* Responsible for SharePoint management and document loading.
* Follow up on all tenant requests to ensure completed to satisfaction.
* Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary.
* Prepare monthly tenant newsletter, daily security and janitorial reporting.
* Maintain daily tenant, employee and contractor's contact.
* Assist the team with updating and implementing new property on-boarding.
* Review tenant services requests daily and note completion.
* Ensure that Best Practices and Core Charters are implemented at the property.
* Provide copies of utility invoices or information to either Servidyne or Energy Star monthly.
* Distribute documents to Lease Administration.
* Scheduling use of materials to be moved into or out of property.
* Draft contracts as requested by managers within 24-48 hours of the request.
* Enter work orders into 360 for maintenance requests.
* Prepare and lead Quarterly table top discussions with Team Members.
* Collect HVAC PM Service contracts from Tenant's in accordance with the Lease Agreement on an annual basis.

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What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.