Administrative Assistant

Job description

Job Specific Competencies:

• Creating presentations using templates

• Produces financial statements using templates

• Generates, edits, proofs and assembles reports

• Creating and working with spreadsheets using basic calculations

• Performing and setting up contracts and projects

• Receiving and responding to routine correspondence

• Filing

• Scanning

• Tracking and coordinating Continuing Professional education

• Participates actively in the planning and execution of marketing events to the department they support

• May operate as part of the front desk relief rotation and mail rotation as needed

• Assist with travel arrangements, expenses reports, meeting preparation, calendar coordination, etc.

• Performs other duties as assigned

Basic Qualifications:

Education:

- High School Diploma, GED or equivalent required

- Bachelor's degree preferred

Experience:

- Three (3) or more years of administrative experience required

- Professional services firm experience preferred

Software:

- Advanced level of proficiency in Microsoft Office Suite required

- Experience with PeopleSoft Financials preferred

Other Knowledge, Skills & Abilities:

- Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail

- Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended.

- Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.

- Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations

- Consistently seeks to improve processes

- Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.

- Capable of managing highly confidential information.

- Ability to work well with all levels of management as well as outside external clients

- Team player who is willing to help out as needed