Administrative Coordinator

Title: Administrative Coordinator

Department: Administrative

Location: Norfolk, VA

Wall, Einhorn & Chernitzer, P.C. (WEC), is seeking your talent to join our team. An opportunity to work at WEC is an opportunity for you to be in the driver's seat of your career. You have the ability to choose what areas of expertise interest you and you control how quickly you want to grow your career. WEC's formal mentoring program, available firm wide, can help guide you as you navigate your career with the firm. Your mentor, managers, and shareholders are all available with open doors, ready and eager to help you succeed. Our collaborative work spaces throughout the office are available for you to use while you host formal meetings, technical trainings, or clients interviews.

When you join us at WEC you're not just joining an accounting firm, you're joining the WEC family. At WEC you can structure your daily schedule to suit your lifestyle. Do you have to pick the kids up from school today or drop your pet off at the vet? WEC understands. The shareholders at WEC want to show you their appreciation for all of your hard work by hosting various events throughout in the area (tax deadline parties, family and alumni socials, holiday gatherings etc.).

It's the combination of all of these things that make working at WEC more than a job, it's the WECxperience. See below for other benefits, job details and apply on our website today.

Check out our Instagram account to see what the day-to-day culture is like at WEC.

Benefits Include: 3 weeks paid time off, $200 annual wellness reimbursement, continuing professional education and tuition assistance, 401(k) profit sharing plan, seven paid holidays and two floating holidays, medical insurance, dental insurance, vision insurance, life insurance, short-term disability, long-term disability, paid parental leave and paid bereavement leave, "dress for your day" dress code, 36 hour summer work weeks, complimentary in-office massages during busy season, 24 hours paid time for community service

Position Summary: Executive Assistant to support senior level executive(s). The ideal candidate will have strong executive presence with excellent organizational, attention to detail, and interpersonal skills, while remaining flexible and easily adaptable to changing priorities. The ideal candidate will also have demonstrated experience interfacing with all levels of internal and external professionals, managing multiple simultaneous responsibilities, and be comfortable adapting to shifting priorities and work responsibilities.

Position Duties:

• Develop, collect, and assimilate data for various projects and reports

• Coordinate special projects, monitor project progression and scheduled completion dates, assist with action items as requested

• Create, edit and format Word and Excel documents at an intermediate to expert level

• Create and format documents in PowerPoint and Adobe

• May be considered knowledge resource in one or more of the Firm's core technology applications (ex: Word, Excel, etc.) and be requested to train others who are less skilled

• Assist with the creation/modification of presentations, spreadsheets, and other various documents

• With guidance, may manage certain administrative aspects of client engagements

• Collaborate with colleagues to determine and recommend cost-effective solutions for completing tasks

• Manage and execute appointment calendars for assigned Partners as requested

• Filing and organizing confidential documents, typing as well as distributing internal communications/memos, faxing any required correspondence, and assisting in meeting preparation

• Coordinate and schedule Firm meetings, conferences, teleconferences, and events

• Compose and distribute written meeting minutes

• Perform complex and confidential secretarial/administrative functions

• Communicate with co-workers regarding workload and job sharing

• Provide backup to other administrative team members as needed

• Other Duties as assigned

Requirements:

• Excellent verbal and written communication skills

• Excellent attention to detail, follow-up, and multi-tasking skills

• Comfortable working under pressure

• Proactive and solution-oriented

• Ability to maintain confidentiality

• Professional appearance with a calm demeanor

• Superior client service skills and a service-oriented mindset

• Strong organizational and time management skills

• Ability to take initiative, work independently, set and monitor priorities

• Adaptable to changing responsibilities and priorities

• Must demonstrate exceptional judgment, discretion, and professional courtesy

• Advance computer literacy - Excel, Word, Outlook, and PowerPoint

• Ability to effectively collaborate and work with others in a team environment

• Successfully work in a high-paced environment with multiple interruptions

• 3+ years Previous Experience as an Administrative Assistant/Executive Assistant, or other relevant experience

Job Type: Full-time