Executive Support Specialist 2 (Executive Assistant to the OHA HR Director) - Limited Duration

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Job description

Initial Posting Date:
11/17/2021

Application Deadline:
11/24/2021

Agency:
Oregon Health Authority

Salary Range:
3,429.00 - 5,044.00

Position Type:
Employee

Position Title:
Executive Support Specialist 2 (Executive Assistant to the OHA HR Director) - Limited Duration

Job Description:

Do you thrive in a fast-paced, innovative environment? Do you enjoy working in a collaborative team environment with driven and passionate coworkers dedicated to making a difference? Please read all of this announcement before applying for this position.

The Oregon Health Authority is at the forefront of transforming services to provide collaborative, innovate and transparent Human Resources (HR) services to optimize our workforce. If you are interested in being part of an innovative transformation team, we have a wonderful opportunity! We are currently seeking an experienced professional to join our team as Executive Assistant to the HR Director (Executive Support Specialist 2).

This recruitment will be used to fill one (1) limited duration, full-time position. Limited duration positions are benefit eligible positions with a designated maximum length of service. This position is expected to last 12 months; however, it could end at any time or be extended. This position is management service, non-supervisory and is not represented by a union.

What you will do:

You will provide executive support to the Human Resources Director and support generally to the Office of Human Resources. You'll be responsible for a broad range of HR administrative and coordinator duties. The position requires initiative, clear and careful judgment, independent decision making, and excellent customer service skills. Duties include fielding inquiries from internal/external business partners into the HR Director's Office and answering, screening and routing appropriately; calendaring support for HR Director; assisting in the recruitment and onboarding processes and training needs of new hires to HR; preparing reports and/or special projects, which may include data collection, coordination, final copy preparation, and distribution. Additionally, you'll act as central administrative hub for the HR Office and ensure an effective, consistent, integrated and comprehensive system of communications.

What's in it for you?

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and remote environment with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA's health equity definition is "Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices." OHA's 10-year goal is to eliminate health inequities. Click here, to learn more about OHA's mission, vision and core values.

What we are looking for:

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience
• Professional and or lived experience demonstrating commitment to OHA's goal of becoming an actively antiracist organization and in creating an inclusive and diverse work environment.
• Demonstrated ability to work with a great deal of independence, setting individual priorities, goals, and objectives and initiating work in response to and in strategic anticipation of complex workplace interactions
• Experience exercising and maintaining confidentiality and diplomacy in the workplace

How to apply:

Complete the online application

Upload a resume

Upload a cover letter clearly describing how you meet what we are looking for

Please ensure you've provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class.

Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act, contact Michael Lewis at (TTY 711) or .

Additional Information

• The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here
• Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
• If you are a veteran, you may receive preference. Click here for more information about veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
• We do not offer VISA sponsorship or transfers at this time - unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
• If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with OHA, Office of Human Resources. Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
• Applicant Help and Support web page

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.