Unclaimed Property and Securities Reporting Coordinator

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Job description

Initial Posting Date:
11/04/2021

Application Deadline:
12/06/2021

Agency:
Oregon State Treasury

Salary Range:
$3,211 - $4,871

Position Type:
Employee

Position Title:
Unclaimed Property and Securities Reporting Coordinator

Job Description:

Oregon State Treasury is focused on improving the financial well-being of all Oregonians. We provide low-cost programs for governments, and empower Oregonians to invest in themselves and their loved ones for a more secure future.

We are committed to cultivating a workplace that is diverse, inclusive, and respectful. We value and support the collective differences in who we are and celebrate the fact that everyone comes to the table as their own unique individual. We are devoted to prioritizing equity and addressing racial disparities, as well as ensuring a safe and accessible working environment for all. We believe all of this empowers our success and makes Oregon State Treasury an excellent place to work.

Oregon State Treasury is led by State Treasurer Tobias Read. As Treasurer, he is the state's financial leader, the custodian of public funds and chief investment officer. We prioritize investing for the long term, doing business the right way, and empowering Oregonians to invest in themselves. We're proud of the work we do to help families, governments, and businesses succeed.

About Our Position

Oregon State Treasury is recruiting for the position of Unclaimed Property and Securities Reporting Coordinator. This position is responsible for facilitating accurate reporting of unclaimed property and compliance.

This is a SEIU represented position and is classified as an Administrative Specialist 2. This position is located in Salem, Oregon. The salary range for this position is $38,532-$58,452 annually.

Duties of the position include, but are not limited to:

• Assist holders with the reporting process. Examine report information to ensure accuracy, completeness, and compliance. Identify discrepancies and compliance issues. Work with holders to address errors. Reconcile reported data with financial records to ensure all unclaimed property is received. Provide the final review to the inventory of bank safekeeping. Review log for accuracy, as well as enter and balance cash and securities. Conduct receipt reconciliation, track receivables, and seek collection on unpaid balances.
• Review securities activity and ensure accurate records of property value and location. Coordinate and record the sale of securities and dividends and the transfer of shares on behalf of property owners. Communicate with property owners, as well as coordinate with claims and fiscal teams. Retain documentation for all transactions and decisions related to securities. Apply corporate actions and reconcile stock portfolio held at the broker and fund companies. Identify dividends to be sold and move proceeds to the appropriate funds. Catalog all US Saving Bonds and coordinate disposition of matured savings bonds. Review accuracy of all records.
• Coordinate the receipt, inventory, safekeeping, and auctioning of safe deposit box contents according to agency policies and procedures. Evaluate the relative value of each item, dispose of items that do not meet the retention criteria, ensure that items to be stored are properly categorized, described, recorded and photographed in the inventory system. Prepare and deliver bank deposits. Ensure funds are received and match auction sales records.
• Properly handle military medals, organize and retain a variety of records, wills, and financial instruments, such as stock certificates, money orders, bonds, travelers checks and savings bonds.
• Coordinate delinquent reminders, compliance mailings, and questionnaires. Follow up on audited companies to ensure compliance with reporting requirements. Ensure audit and pertinent documentation are archived and logged, verify all reports are received, and ensure workflow steps are complete before closing the audit. Upon receipt of an audit invoice, reconcile the invoice, and send for final review.

Minimum Qualifications for Our Position

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.
• One year of postsecondary education may be substituted for up to one year of the experience.

Desired Attributes for Our Ideal Candidate

• Excellent attention to detail and accuracy
• Adaptable, flexible, and tolerant of ambiguity
• Self-motivated and resourceful
• Excellent written and verbal communication skills
• High emotional intelligence and self-awareness
• Understanding of financial markets, banking and accounting, and related terminology
• Financial services experience, especially in banking and/ or securities, preferred
• Experience in unclaimed property and/ or accounting would be a plus

Important Application Details

In order to apply and be considered for this position, you are required to upload your resume, and a cover letter

addressing your experience in the following areas:

• Explaining rules, policies or complex concepts to customers or stakeholders to gain their cooperation;
• Analyzing incomplete information to make business decisions;
• Working in a fast-paced, high-production environment while maintaining positive relationships with teammates and the public.

We will accept applications through the job announcement closing date, however, we may close this recruitment early, if we receive a well-qualified applicant pool. If interested, please apply early.

Benefits of Joining Our Team

• Low employee premium share for medical, dental, vision, and basic employee life (1% or 5% employee share);
• Robust paid leave package, such as vacation, personal business, holidays, sick leave, and special holiday leave;
• PERS retirement benefits;
• Support with training and development;
• Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF);
• Optional benefits include optional life, short & long term disability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employee assistance program, weight watchers, and more!

Our Values and Principles

INTEGRITYINNOVATIONDIVERSITYTRUSTPROFESSIONALISMACCESSIBILITY

Please visit the following webpage to learn more about Oregon State Treasury:

COVID-19

Our top priorities during this public health crisis are employee health and ability to meet our essential responsibilities. We are taking safety precautions while continuing our business operations in order to keep employees safe and prevent the spread of COVID-19.

As public servants, it's our job to protect the public. Requiring our workforce to be vaccinated protects those we serve from unnecessary exposure and risk. And it improves our ability to perform the work that Oregonians expect from us.

As neighbors, as a community, as family, and as state employees, now is the time to step up for one another. We have an urgent need to reduce the spread of COVID-19.

Employees are required to complete their COVID-19 vaccination series by October 18, 2021 unless the employee receives a medical or religious exception. New employees must submit vaccination documentation or be approved for an exception by October 18, 2021. For more information, visit

Special Information

• Prospective employees are subject to an extensive background check that may include, but not be limited to, validation of all application materials, prior employment and personal references, credit history, driving records and fingerprint-based state and federal criminal and civil records. Adverse background data may be grounds for immediate disqualification.
• OST does not offer visa sponsorships, and within three days of hire, the successful candidate will be required to complete the U.S. Department of Homeland Security form I-9, confirming authorization to work in the United States.
• Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference you MUST attach appropriate documentation as outlined by the Department of Administrative Services at the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-.
• OST is an equal opportunity, affirmative action employer committed to a diverse workforce.
• Consistent with the Americans with Disabilities Act (ADA), Oregon State Treasury will provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. Requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please call Oregon State Treasury at and request to be connected to Human Resources.