Escrow Assistant

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Job description

Job Description

Summary:
Assist the Escrow Officer/LPO in the process of closing real estate escrow transactions, quickly and
accurately, and under constant time constraints. The incumbent must possess a thorough understanding of
Administrative and/or Financial practices and operations, and of Escrow & Title processes, products and
policies. This role requires the capability to manage & maintain adequate & efficient workflow with little to no
supervision. The Senior Escrow Assistant will have sufficient knowledge and skills necessary to understand
legal descriptions, real estate transactions and lending documents, and comprehend how they impact and
relate to each other, and the closing process.
Duties & Responsibilities:
Determine escrow requirements by reviewing the purchase & sale agreement, buyer, seller and lender
instructions with Senior Escrow Assistant or Escrow Officer/LPO.
Obtain clear title by ordering title report; resolve title defects; satisfy existing liens and encumbrances
against property or principals
Establish escrow account by depositing funds and maintaining records
Ordering payoffs for voluntary and involuntary liens
Determine if real estate taxes need to be paid or prorated
Follow up with buyers, sellers, lenders & agents to make sure we have all items required to complete
the transaction to also include verification of commissions, septic inspections, bills, utilities, & any
warranties offered
Deliver estimated settlement statements and CDs to agents and lenders
Establish signing appointments with buyer(s) & seller(s) and notifies agents and lenders regarding the
appointments
Prepare funding package for lender final review
Balance with the lender for funds to be wired
Prepare transaction documents by preparing documents and statements, collecting and reviewing
existing documents
Record and file appropriate documents
Close escrow account by disbursing funds.
Maintain on-going conversation with all parties during the course of the transaction especially focusing
on weekly calls to the agents

Updates professional skills and knowledge by participating in educational opportunities, attending in-
house training opportunities, participating in professional organizations and reading related industry

publications.
Other duties as assigned.
Skills/Qualifications/Qualities:
Two years of escrow experience
Basic Financial Skills
Excellent Documentation Skills
Superb Verbal Communication Skills, Customer Service Skills
Excellent Organizational, Prioritization and Time Management Skills

Teamwork and Relationship Building Skills
Ability to multi-task
Excellent Problem solving abilities
Familiarity with real estate laws and regulatory terms and the ability to interpret monetary agreements
Knowledge and experience in general office and administrative operating procedures
Standard software applications and solid computer skills
Must be Dependable, Responsible, and possess Honesty, Integrity, & able to maintain Confidentiality
and protection of sensitive information