Purchasing Coordinator

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Job description

About KB Home

KB Home is one of the largest and most recognized homebuilders in the United States and has built nearly 650,000 quality homes in our more than 60-year history. Today, KB Home operates in 45 markets from coast to coast. What sets KB Home apart is the exceptional personalization we offer our homebuyers from those buying their first home to experienced buyers allowing them to make their home uniquely their own, at a price that fits their budget. As the leader in energy-efficient homebuilding, KB Home was the first builder to make every home it builds ENERGY STAR® certified, a standard of energy performance achieved by fewer than 10% of new homes in America, and has built more ENERGY STAR certified homes than any other builder. An energy-efficient KB home helps lower the cost of ownership and is designed to be healthier, more comfortable and better for the environment than new homes without certification. We build strong, personal relationships with our customers so they have a real partner in the homebuying process. As a result, we have the distinction of being the #1 customer-ranked national homebuilder in third-party buyer satisfaction surveys. Learn more about how we build homes built on relationships by visiting kbhome.com.

JOB SUMMARY: Provide administrative support to Purchasing department. Process all lot starts, contracts, appliance orders, ensure accurate and on-time vendor payments. Facilitate vendor onboarding process and contract compliance throughout production. Submit all contract and PO revisions with CPA and ensure accurate and timely execution. KBTPO management consisting of new vendor training, payment inquiries, and build information. Perform department analytics to guide usage of vendors, options, and products.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage all appliance orders and coordinate with the CPA to ensure that any late change requests are submitted and sent to appliance manufacturer; delivery dates are met per the construction schedule; follow up on backorders, in order to obtain delivery dates. Also coordinates damages and returns during production.
• Coordination between the Division, CPA, and Subcontractors on payment inquiries
• Process all Lot Starts, Late Changes, and Payment In Error requests as needed.
• Assist with the KBTPO software user onboard and training
• Submit pricing contract requests and subsequent interaction with CPA
• New Vendor onboarding and setup
• Assist in the distribution, completion, and tracking of scopes of works and master contract agreements.
• Manage the completion of necessary insurance requirements to meet compliance.
• Prepare, distribute and collect Vendor Assignment Letters for all new communities.
• Monthly reports; Option selection frequency, Option Margin, Base house cost, etc.

Work with Internal Employees and External Subcontractors:

• Internal:
  • Purchasing Agent (daily) - communicate work progress and any outstanding issues.
  • Purchasing Agent (as necessary) - communicate on any subcontractor payment issues.
  • Centralized Purchasing Administration (CPA) (as needed) - Lot Starts, Late Changes, FMI, CMF, FPO
  • Construction (daily) - provide support for any concerns regarding appliances, contracts, options, starts.
  • Invoice coding and reconciliation.
  • Track and monitor production starts to align with business plan.
• External:
  • Subcontractors (as needed) - provide support regarding questions or concerns with KBTPO and payments.
  • Appliance Manufacturer (as needed) - communicate status of new orders, back-orders and replacement parts.

Miscellaneous

• Additional assignments as may be needed

EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS:

Education/Certifications/Licenses

• High School, college degree preferred.

Experience

• Working with residential construction builder or contractor preferred.

Knowledge, Skills & Abilities

• Must be highly organized and ability to multi-task in a high paced environment
• Self-disciplined and driven
• Proactive and biased for action
• Must have excellent communications skills
• Proficiency in Excel, Word, and Microsoft Office software
• Exceptional communication skills necessary, both written and verbal; detail oriented with good follow-up and follow-thru skills.

Find out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home!

This position is being recruited by ManpowerGroup Talent Solutions RPO, on behalf of KB Home. Qualified candidates are encouraged to apply.