Receptionist

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Job description

We are looking for motivated and creative individuals with varying skill sets and unique contributions to drive us forward.

Summary:

Greet employees and guests in a professional manner in person, via phone, or electronic communication; answer and/or refer inquiries. Coordinate the front office duties; stock and order office and breakroom supplies, prepare welcoming front desk, breakroom, and common area environment for employees and guests.

Essential Duties and Responsibilities including, but not limited to:

• Answer incoming phone lines and direct accordingly.
• Route voice mail/messages appropriately.
• Open, sort, and route mail.
• Handle outgoing mail (i.e., postage machine and supplies).
• Maintain safe and clean reception, kitchen, and common areas by complying with procedures, and protocols,
• Order and stock office and break room supplies; ensure copy machine, postage machine, recycling, etc. are maintained.
• Assist with company/customer events; ensure conference rooms are orderly and configured if required.
• Audit and process confirming purchase orders in accordance with company policy.
• File Accounts Payable invoices and assist with check runs (i.e., pull invoices, match invoices to checks, and mail).
• Create Webstore users and process Webstore requests.
• Prepare customer credit applications for approval.
• Remote Direct Deposit of incoming checks.
• Maintain confidentiality with the capability of communicating sensitive or confidential issues with the utmost discretion.
• Ad hoc activities as requested.

Knowledge and Skill requirements

• Professional and courteous phone manner, with ability to handle multiple calls simultaneously.
• Proficient in Microsoft Office: Excel, Word, Outlook.
• Ability to perform on-line data entry with proficiency and accuracy.
• Working knowledge of general office procedures, particularly related to communications and filing systems.

Education

• High School Diploma