Executive Assistant

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Job description

We are partnering with a highly respected stable and successful firm in Seattle, in their search for an exceptional Executive Assistant to join their growing team. This position will provide a high level of support and be responsible for complex calendar management, travel arrangements, preparing PowerPoint presentations and Excel based reports as needed. Ideal candidates must be flexible, be able to manage up, have a positive attitude and proven experience within a fast-paced environment.

Responsibilities:

• Manage complex calendars with high attention to detail, accuracy and timeliness.
• Arrange detailed travel plans including full itineraries.
• Coordinate meeting materials, including agendas and other documents.
• Write, review, and create presentations as needed.
• Screen calls, relay messages and respond to inquiries as needed.
• Arrange events and conferences.
• Compose and prepare confidential correspondence, reports, and other documents.
• Review and approve invoices and expense reports.
• Perform other duties as assigned.

Requirements:

• 3+ years experience maintaining executives' work and travel schedules.
• Strong MS Office skills.
• Bachelor's degree strongly preferred.
• Proven project management skills.
• Prior experience planning/executing events and meetings.
• Proven experience thriving in a fast paced environment.
• Must have a high level of professionalism.
• Able to work effectively under pressure in ambiguous situations.
• Excellent verbal and written communication skills.
• Able to work independently with minimal supervision and exceptional judgment while also serving as a team member and jumping in as needed.
• Proven ability to be flexible and adjust as needed.
• Must demonstrate a positive attitude and be willing to take on any task large or small.
• Able to work over time and be available as needed.