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SENIOR MANAGER FOR HUMAN RESOURCES

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University of Washington

2021-12-03 07:32:16

Job location Seattle, Washington, United States

Job type: fulltime

Job industry: HR / Recruitment

Job description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Global Health (DGH) has an outstanding opportunity for a full-time Senior Manager for Human Resources who will oversee Human Resources for faculty, staff, and academic and non-academic student employees. This position is charged with developing innovative processes, streamlining procedures and developing technological tools that enhance HR operations. It is expected that this position will develop and sustain outstanding relationships and efficiencies by acting as a liaison between the Department, the Schools of Medicine and Public Health and UW Central Administration. Work in DGH includes and effects people in 93 countries so the cultural sensitivities are enormous. The person in this position needs to be able to thrive in this environment in order to be successful. This position directly supervises an HR Manager and Academic HR Manager (1.0 FTE each) and a 0.25 FTE HR Assistant.

The Staff Human Resources work is fast paced and complex. This will require a working knowledge and understanding of recruitment and compensation, leave management, and performance management (in both the UW School of Medicine and UW School of Public Health) and will apply knowledge of University policies and procedures to ensure department compliance.

The Academic Affairs work is deadline driven with each project involving and effecting individuals from different perspectives, including incoming, annually-appointed, and regular (permanent) faculty members, the DGH Chair, DGH Vice Chair, DGH Director, and Center, Program and Initiative (CPI) Directors.

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

POSITION RESPONSIBILITIES

40% Staff Human Resource Management

Recruitment and Compensation

  • Provide Departmental review/approval of new positions (including those of all the centers)
  • Oversee staff recruitment processes for professional staff, classified staff, students and temporary appointments.
  • Provide guidance to hiring managers on standard hiring and interview processes.
  • Provide counsel on position allocation, reclassifications, position reviews and promotions. Based on an exceptional knowledge of sound compensation practices, review requests for salary adjustments - temporary and permanent - and advise managers on best course of action.

    Leave Management and Performance Management
  • Oversee leave administration through the department. Advise managers and staff on leave use and parameters. Ensure consistency of leave interpretation and application throughout department.
  • Assist the organization and individual staff members in achieving strategic goals and personal and professional development objectives
  • Orchestrate annual performance evaluation and merit process completion for all staff. Assure compliance with HR processes
  • Develop relationships with staff members and become someone who is sought after for advice and counsel on challenging human resources, cultural and organizational issues

    Policies and Procedures
  • Advise staff and faculty on University and Employment union rules and regulations on staff hiring decisions, lay-off, and disciplinary actions. Work with staff and faculty to ensure a position outcome to work performance issues by coordinating training and soliciting communication and input.
  • Interpret personnel policies and procedures (i.e. Washington Administrative Code, Family Medical Leave use, grievances, performance issues, corrective disciplinary action and layoff procedures.
  • Develop and implement department policies in coordination with UW policies and procedures and state and federal laws related to Human Resources
  • Serve as department champion for the HR/P effort. Help ensure that the department has the information and tools to be successful upon implementation. Activities will include communications, process analysis, testing and training.

    40% Academic Human Resource Management

    Advisor to Departmental Leadership in Developing and Sustaining the Academic Human Resources Program
  • Content expert on complex UW, Federal and State policies and procedures including compliance review
  • Responsible for privileged and highly confidential information and trusted to act upon this information timely, accurately and thoroughly
  • Represents Academic Human Resources at monthly faculty meetings
  • Advises the Vice Chair and Director about faculty appointment options from approximately 18 available titles each with unique expectations and terms
  • Edit and update Departmental Appointment and Promotions Criteria to insure compliance with the Schools of Medicine and Public Health and University policy

    Process Improvement
  • Develop technological tools to optimally process annual faculty appointment and promotion functions
  • Interpret UW faculty policies and translate into web/database interfaces
  • Organize and implement new automated tracking systems including training Center, Program and Initiative directors and staff in their use to achieve department wide consistency and compliance

    Manager of New and Continuing Appointments and Promotions
  • Guide Chair, Vice Chair and Center, Program and Initiative (CPI) Directors on academic faculty recruitments and evaluation tools
  • Research salary funding sources
  • Oversee the draft of letters for the Chair's signature including offer letters, proposal and approval letters to the Dean of the School of Medicine and/or the Dean of the School of Public Health, concurrence letters to Chairs of other UW departments and other documents as requested
  • Oversee the coordination of approximately 50 new faculty appointments/year, 10 senior fellow appointments/year, 25 regular faculty recruitments/year
  • Oversee the recruitment and hiring process of Academic Student Employees. On average of 60 appointments a quarter. Consult with HR Manager, hiring managers and students if questions arise around their appointment parameters
  • Work closely with new faculty members and Deans' offices to ensure all initial faculty appointments are completed accurately and submitted for processing in a timely manner
  • Work closely with the International Office regarding visas
  • Oversee annual reappointments of "annual" faculty

    10% Labor Relations, Compliance oversight, Policy Advise/Interpretation
  • This position will have expertise in the UW Faculty Code and UW, SoM and SPH Departmental personnel policies and procedures. Advise the Department Chair and Director regarding appropriate steps to investigate and resolve academic and staff complaints and grievances
  • Serve as Departmental liaison with University Academic Human Resources, Staff Human Resource Consultant and Dean's office Human Resources. Recommend and implement mediation, performance feedback and/or professional coaching, ad hoc committees, as appropriate. Advise the Department Chair, Vice Chair, Director of Finance and Administration regarding appropriate steps to investigate and resolve faculty, fellow, academic student employees, and staff complaints and grievances. Recommend and implement mediation, correction/disciplinary action and/or training as appropriate.
  • Under general direction of Department Chair, Vice Chair, Director of Finance and Administration assess need to investigate issues related to performance and professionalism. Examples include but are not limited to:

    -Advising faculty leaders, supervisors, managers on issues related to performance management - investigations, assessment, and recommended action (coaching engagements: recommend, track, manage, etc.)

    -Assess need for personnel policy guidance beyond department and interface with School of Medicine and School of Public Health offices as needed
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