HR Assistant

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Job description

Located in Snoqualmie, WA

Salary: $20-$27/hour DOE

Description

JOB SUMMARY

The human resources assistant will provide general company support for all administrative functions in human resources as well as provide regular administrative support for the organization. Works closely with HR/Finance/Payroll, and vendors.

WHAT YOU'LL DO

• Professionally, efficiently, and positively represent the company by welcoming visitors, vendors, candidates and supports employee requests.
• Maintains the visitor sign in, building access, and badging process. Answers the company phone and routes calls.
• Primary contact for cafeteria maintenance and service vendors.
• Responsible for ensuring min/max stocks for office supply room, lunchroom/small breakroom, and coffee supplies.
• Oversees employee awards and recognition program including but not limited to maintaining the gift selection inventory, company kick off awards, ordering trophies, employee gifts, etc.
• Process invoices and checks. Receives, sorts, and distributes company mail, assist in preparing and tracking annual HR budget.
• Responsible for coordinating meals for meetings as needed, coordinating travel arrangements, and preparing employee visas.
• Accurately produce the monthly headcount report, monthly employment metrics, ad hoc reports, and update organization charts.
• Maintain accurate and up-to-date employee records: personnel files, training and safety records, education assistance program, etc.
• Assist in preparing annual Affirmative Action Plan.
• Oversee and make improvements to employee recognition programs.
• Maintain education reimbursement program.
• Oversee employee events, as assigned (e.g., blood drives, flu shots, gift cards, biometrics, etc.).
• Filing, laminating, and data entry projects as assigned.
• Ensure common areas of Zetec are presentable (conference rooms, reception area, lunch and break rooms, etc.)
• Support HR Business Partner & Director of HR with performance evaluation program and with merit and incentive programs.
• Serves as a liaison between HR and employees by providing answers to employee questions timely and accurately.
• Assists with new employee orientation and onboarding. Ensure new hire paperwork and communications are timely and coordinated after offer letter is accepted (including assisting with onboarding, new employee announcements, file set up, ordering business cards as needed, etc.).
• Serves as the Safety Committee Chair and responsible for safety related items and OSHA requirements.
• Responsible for maintaining safety related documentation, creating work instructions, system changes, and communicating to leaders of changes or updates as needed.
• Use IT-related systems (HRIS, IFS, SharePoint, Outlook, Excel, ISN) to ensure timely and accurate data; troubleshoot questions.
• Oversee and participate as a team member for employee programs, company events, and initiatives as assigned (e.g., service awards, employee meetings, health & wellness initiatives, employee survey, affirmative action, SharePoint, org chart, employee newsletter, etc.).
  • Supports all company events including but not limited to: EAC events, Company Kick Off Events, Summer Picnic, etc.
  • Supports large company events with hotel, flight and meeting planning
• Prepare employee communications on employee events and marketing materials related to HR and company activities.
• Document workflow to create and maintain procedures .
• Able to act and support HR initiatives
• Other duties as required in support of the department and the company.

QUALIFICATIONS

• Excellent customer service and interpersonal skills.
• Basic knowledge of general HR policies and practices and able to learn local, state and federal employment laws.
• Ability to keep HR, employee, payroll, and company-related data and information confidential and secure and to use discretion on a need-to-know basis.
• Strong work ethic with a positive, can-do attitude.
• Experience working in an office environment and managing multiple interruptions.
• Experience scheduling meetings, hotels, flights, etc. for large groups.
• Strong user-level experience with Microsoft Office, including Word, Excel, Outlook, Power Point and SharePoint.
• Administrative experience working with all levels of management.
• Desire to have fun at work, energy for events and engaging with employees.
• Effective and professional communication skills - written, oral, and interpersonal.
• Ability to multi-task, work independently, accurately, effectively manage time and meet deadlines.
• OSHA/WISHA knowledge and experience. Having served or chaired a safety committee is a plus.
• Knowledge of safety requirements and is drives support and action in the committee.
• Policy and program knowledge for a medium sized company.
• Ability to work proactively and with minimal direction with customers and positively in a team environment.
• Detail oriented and a desire for successful outputs.
• Ability to exercise good judgement, tact and diplomacy when interacting with employees, managers and customers.
• Demonstrated project management, prioritization, and organizational skills.
• Able to maintain a high level of confidentiality.
• Able to problem solve and meet deadlines.
• Respond positively to change/changing priorities.
• Ability to keep company-related data and information confidential and secure and to use discretion on a need to know basis.

EDUCATION and/or EXPERIENCE

• AA or equivalent years of experience preferred.
• One (1) year of HR/Finance support experience preferred.
• Two (2) years or more years of demonstrated administrative experience in a professional office environment strongly desired.

Express Office: Bellevue

4020 Lake Washington Boulevard Northeast

Suite 302

Kirkland, WA 98033