Office Assistant/Front Desk

---

Job description

Hours: 7:30am-4pm Monday-Friday

Summary: This position provides clerical and administrative support for the Company. The Office Assistant must be a hard-working, reliable and organized professional that can deal with a diversified workload; from entry level tasks to executive requests. This individual will need to be comfortable working with both office and manufacturing departments as well as both internal and external customers.

Essential Duties and Responsibilities will include the following: Duties may be modified or additional duties assigned.

• Greet visitors at the front desk and handle phone calls in a friendly and professional manner; direct them appropriately (must be comfortable paging employees)
• Distribution and organization of incoming and outgoing mail
• Printing, copying, posting, attaching, laminating, stocking, updating, filing, sorting, storage, distribution and disposal of documents, forms, invoices, acknowledgements, memos etc.; will assist and perform these duties on a daily/weekly/monthly/annual basis for all departments within the facility as assigned and as requested
• Preparation of all folders/packets and power point presentations for new hire orientations, monthly benefit meetings, metrics meetings and all other employee/customer/vendor meetings as needed and as requested
• Plan and schedule meetings, luncheons, trainings, annual holiday gifting/gathering; to include posting conference room schedules, ordering food/beverages/etc., purchasing and preparation of gifts and anything additional that may arise
• Breakroom and conference room management; stocking and ordering supplies, empty dishwasher, purchase and stock ice
• Office and Safety supply inventory; take inventory, order office supplies and stock
• Enter and keep track of safety inspection documents
• Main contact for cleaning and disposal vendors; relay issues/additions/changes/updates etc.
• Order, organize and distribute company apparel
• Assist with various shop duties related to preparation of documents, printing, copying and data entry
• Responsible for communicating with a back up to front desk when away from desk
• Understand and adhere to all company policies and support the mission and values
• Meet attendance standards and work productively with team members
• All other duties as assigned and required

Qualifications:

• High School Diploma required
• 1 or more years of customer service and administrative experience preferred
• Experience in using Microsoft Word, Excel, PowerPoint and Outlook preferred; Word and Excel are required
• Ability to be flexible and manage several tasks at the same time to meet deadlines
• Strong verbal and written communication skills
• Must be a team player with a positive (Service with a Smile) attitude!

Physical Demands:

Required to be able to sit, stand, walk and occasionally lift up to 20 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The employee will work mainly in an office environment. Occasionally need to access employees on shop floor which will require the employee to purchase steel toe work shoes.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Supplemental Pay:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Work Location: One location

<!– job description page –>