Trainee Accounts Assistant

Job description

Trainee Accounts Assistant (8020 Procurement)

Job function/Scope:

As a Trainee Accounts Assistant you will be dealing with all aspects of Purchase Ledger and Sales Ledger. Processing invoices in a timely and accurate basis ensuring queries are resolved promptly. Month-End assistance, maintain vendor and customer accounts ensuring all transactions are up to date and accurate with no unmatched balances unresolved.

Roles & responsibilities:

• Process of Purchase Invoices - to include reviewing purchase orders, matching with correct paperwork, dealing with any price discrepancies' and notify suppliers of disputed invoices.

• Dealing with Supplier Queries - to include weekly review of accounts problem trays

• Dealing with Invoice Queries from Customers - to include sending information required and ensuring any disputed invoices have been resolved

• Statement Reconciliation of Accounts

• Processing of remits received, allocating keeping all customer account tidy

• Provide support to the Accounts Assistant in the process of Credit Control by using appropriate credit control techniques to secure payment of all due and overdue invoices due in the Debtors Ledger Report.

• Ad hoc month end duties as and when required

• Ensure all administration tasks within the role are kept up to date including filing, answering telephone and dealing with e-mails

• Processing credit card monthly transactions

Potential Additional responsibilities

• Analyse & Collate information for specific key accounts.

• Any other delegated responsibilities as instructed by Management, provided the instruction is reasonable and you are capable and deemed competent to fulfil the request.

• Comply with the company procedures.

• Comply with Level 1 of HSE Employee Responsibility and Accountability.

• Comply with Level 1 of Peterson Values & Behaviours.

Performance Measure

• Quarterly meeting to access performance

Qualifications and experience

Basic understanding of finance and proficient in use of Excel & Word, Readsoft/ Medius Flow and experience of ERP systems would be an advantage but not a requirement as training will be given.

Our Company

From our roots in agricultural inspections, Peterson and Control Union have been operating for nearly 100 years in the field of logistics, quality, certifications and risk management. Our in-depth knowledge and experience covers all aspects of the supply chain in many industries including agriculture, energy, forestry, sustainability and textiles.