Administrative Assistant

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Job description

Requisition ID: 245060Requisition Posting End Date:SUMMARYProvides one or more of a wide variety of administrative support services within departments and projects through research, analysis, and coordination with functional departments and disciplines. Uses office automation tools.ESSENTIAL JOB DUTIES1. Monitors/Actions/Schedules meeting requests2. Arranges flight booking and complex itineraries3. Actions expense claims on Concur4. Schedules regular offsite team events/meetings5. Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor's attention. Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities.6. Monitors all follow-up actions required by supervisor/manager.7. Organizes material for meetings, presentations, and training sessions. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.8. May review deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures.9. May implement records management program. Maintains files of various historical data.10. Performs other duties as assigned by supervisor.JOB KNOWLEDGEExperience in a complex administrative roleAbility to prioritise workloadExcellent written and oral communication skillsDemonstrated knowledge of administrative functionsKnowledge of Bechtel's organizational structure, functions and procedures preferredAdvanced knowledge of software applications, creating spreadsheets with mathematical functions, and enhancing presentation reportsADDENDUMGrade 22Have a combined minimum of 3 years' experience (administrative or secretarial). Experience must have been obtained within the past 6 years.Grade 23Have a combined minimum of 5 years' experience (administrative or secretarial). Experience must have been obtained within the past 8 years.Shaping tomorrow togetherBechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.

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