Administrator (Civil Protection Service)

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Job description

Fixed term contract / secondment opportunity until 30th September 2022

Part Time - 28.8 hours per week until April 2022, then 14.4 hours until the end of the contract

Scale 6 - £29,544 - £30,016 per annum (pro-rata)

We know that staff are key to our success and we are seeking people with ambition, creativity and commitment to our values to help us achieve the best for the people of Hackney.

This role is based within the Civil Protection Service. The service works on Emergency Planning for, and responding to, incidents such as terrorist attacks, floods, fires or anything that disrupts Hackney. The service also manages Public Space Surveillance, using the Council's CCTV systems.

The Civil Protection Service consists of three teams, each with a manager. The Service provides the Borough with: A centralised Public Space Surveillance Team, with experience, expertise, and knowledge of systems operation. The team provides management and legislative expertise for other council CCTV users and external partners; An ANPR system to provide alarms to the Public Space Surveillance Operators and the police; An Emergency Planning & Response Team responsible for managing the Council's emergency plans and Business Continuity plans, and responding 24/7 to incidents ranging from major fires to terrorist attack; A network of 150 km of underground ducts containing optical fibre cable on which the council's CCTV and IT systems run and a radio service for all council services. These services either work or are available continuously, 24 hours a day, all year round.

The Service is looking for someone with the ability to work 2 days a week, with the possibility of several months initially working 4 days a week.

Day to day you will be taking minutes of meetings, filing e-documents, using email, raising purchase orders to contractors for engineering work on various systems, taking messages, issuing uniform and managing our stores, cross referencing purchase orders to identify wrong cost codes and dealing with internal and public enquiries and correspondence.

You will be responsible for providing a central key resource to the Service Manager and the two Team Managers, ensuring that they receive high quality, reliable, flexible and proactive administrative support. You will also be required to assist the Service Manager with projects, working closely with him to determine priorities and suggest mechanisms to promote an efficient service.

It is essential that you have previous administration, clerical and resource duties experience combined with a comprehensive knowledge of administration systems, service and equipment. Evidence of excellent interpersonal, networking and team skills will be required, as well as the ability to operate effectively in an environment of constant change, producing reports and statistical information.

You will have excellent written and verbal communication skills and proven organisation and administrative experience, combined with skills in Intermediate MS Office applications - Word and Excel in particular, although we have changed to G Suite applications such as Gmail, Gsheets etc.

Out of hours and weekend work may be required in extreme emergency situations, so you may need to be flexible.

Hackney is one of the UK's highest performing local authorities, serving one of London's best places to live and work. We have achieved a huge amount: our services, our schools, our public spaces are all amongst the very best. We have changed the reputation, not just of the Council, but of Hackney itself. Bringing jobs and investment into the borough, securing the legacy from the 2012 Games, and making this a place of which we can all be proud.

If you want to work in a place where you can represent our values so we achieve the best for our residents, please click on the apply button below.

The recruitment process is anonymous. Therefore, we do not accept supporting statements or CVs.

When applying, there will be a number of questions relating to the post on the application form. It is essential that you complete the application questions, responding to each using examples of your skills, knowledge and experience.

Closing date for applications: 12 December 2021

Interview date: 21 December 2021

We are also working towards our vision, which is to be a place for everyone; where residents and staff can be proud; a place that celebrates diversity and where everyone can feel valued, included and involved. In order to achieve this, we look for people who are: Proud; Ambitious; Pioneering; Open; Proactive; Inclusive.

Hackney Council works to eradicate discrimination on the basis of race, religion, gender, gender identity, sexual orientation, disability, pregnancy and maternity, age and marital status. We also recognise that people can be disadvantaged by their social and economic circumstances, so we will also work to eliminate discrimination and disadvantage caused by social class. We also welcome those interested in flexible working. We particularly welcome applications from disabled people, as this group is currently under represented in our workforce.

The Council has a dedicated employment support service (Hackney Works), which offers Hackney residents guidance in relation to applying for jobs. If you are thinking about applying for a job, please contact the Hackney Works team to find out what support is available: