Finance Administration Assistant (Ark Globe Academy)

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Job description

Finance Administration Assistant (Ark Globe Academy)

Reports to: Finance Manager

Location: Ark Globe Academy, Southwark, London

Contract: Permanent

Pattern: Full Time

Closing date: 10am on 6 December 2021

Salary: £22,000 - £26,000 plus support to pursue a finance qualification, e.g., AAT

About the role:

This is an exciting opportunity to join the Ark Globe Academy's Operations team as their Finance Administration Assistant.

Ark Globe Academy (part of the Ark Schools network) was recognised by the UK Government in its Parliamentary Review as an example of excellent practice in education and is ranked in the top 10% of schools nationally. The Academy relies on its highly effective Operations team to support in delivery of this excellent practice. This team is looking for a highly organised and driven administrator who can collaborate with other colleagues to deliver the highest standard of finance service to the school whilst upholding the vision an ethos of the school and providing excellent customer service to a range of stakeholders.

As Finance Administration Assistant, you will be part of the Ark Central finance team with responsibility for delivering the highest standard of finance service and financial integrity to Ark Globe Academy. You will manage the day-to-day financial processes and administrative procedures required of the academy, ensuring compliance with the requirements of the Academies Financial Handbook.

This is a school-based position located in Southwark, South London. You will work closely with (and report to) the Finance Manager and will also work with the Principal and Vice Principal at the school.

Key Responsibilities and Duties:

• Maintain financial records and filing systems, ensuring they are ready for audit
• Process authorised purchase orders, receive delivered goods and prepare invoices for payment
• Manage the receiving, recording and safekeeping of all cash income
• Make sure that invoices for services are raised promptly and receipt of income monitored
• Take responsibility to order and maintain school supplies and liaise with the relevant staff to ensure supplies are stored and distributed
• Assist with the reconciliation of schools bank accounts, credit card statements and financial ledgers
• Assist with the administration of cashless system used in the School
• Work closely with the Finance Manager and Operations Director to ensure the continuing financial stability of the school, supporting in driving forward finance change and initiatives which promote regularity, propriety, value for money and best standards

Key Requirements:

Knowledge, Skills and Experience

• Experience of running effective administrative systems including data entry into databases and other IT systems
• School experience is desirable but not required
• Good level of proficiency with Microsoft Office, especially Excel,
• Interest in learning new technologies including financial databases
• Excellent communication, writing and editing skills
• Excellent organisation and time-management skills
• Able to build relationships with a range of stakeholders and anticipate others' needs
• Able to manage several projects at once, prioritising accordingly to meet all deadlines
• Able to take ownership of tasks and work with minimal supervision

Qualification Criteria

• Right to work in the UK
• English and Maths GCSE grade A-C, or equivalent

Benefits

• 27 days annual leave plus bank holidays, rising with each year of service
• We are committed to providing high-quality professional learning throughout your career with us and offer a variety of training sessions and experiences designed to meet your needs
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bicycle and gym discounts offering up to 40% off your local gym

About Ark

Ark is an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we are a network of 39 schools, educating around 28,500 pupils in areas where we can make the biggest difference. We also incubate start-up programmes (Ark Ventures) that improve the education system.

How to Apply:

Apply with a CV and cover letter on our online recruitment portal. Applications to be submitted by 10am on 6 December 2021 but please note: we will be reviewing applications on an on-going basis and this advert may close earlier than advertised depending on the level of response.

For a full job description click, please visit our dedicated careers portal - arkonline.org/careers

Ark is committed to safeguarding and promoting the welfare of children and young people; all successful candidates will be subject to an enhanced Disclosure and Barring Service check.

Ark Schools are committed to attracting, developing and retaining a diverse workforce, with a broad range of backgrounds, experiences and perspectives.