PA, Office Leasing - 12 Month FTC

---

Job description

Reference No 17736Job Title PA, Office Leasing - 12 Month FTCType Fixed Term ContractSalary Range CompetitiveDivision CommercialSub Division London OfficesDepartment London Office Leasing KF ()Location City - (London)Knight Frank are looking to hire a results driven PA to support an Equity Partner, Partners, and team members, and support the Operations Assistant in offering solutions, ideas and helping to make judgements and decisions on behalf of the Partners as and when required. This is a 12 Month Maternity Cover.ResponsibilitiesManagement Support & CoordinationPA support to Service Line Head, Partners and team members, maintaining their schedules through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.Presentations; coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs where necessaryBusiness CoordinationActing as an Ambassador for the department head / Equity Partner and teams.Maintain collaborative relationships with clients, managers and employees.Business Planning coordination (bi-annually); working with the Operations Assistant on the spring and autumn business planning process and helping to coordinate for their team(s).Sales invoicingMonthly travel sign off, signing off costs, database subscriptions, supplier invoice processingExpense claim coordination for the departmentReferral coordinationTeam CoordinationTeam meetings; attend team catch ups and WIP meetings, minute taking and ensuring actions are followed upReception; ad hoc reception cover, as and when requiredNew Starter Induction coordination; working with the Operations Assistant to help support the process of new starters (induction) / leavers for their team(s).Training; helping to ensure all their team(s) mandatory training is up to date and helping to proactively promote training opportunities to support personal development.Appraisal co-ordination for their team and six monthly 1:1's.Working with the rest of the LONDON business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points.Processes & Efficiency CoordinationSupporting the Operations Assistant with the process procedures to ensure a streamlined service for their teams.hub Coordination; working with the Operations Assistant to ensure client records for all teams are maintained, 'cleaned' regularly.Project Coordination & ManagementMarketing Communications Coordinator (MCC); working closely with LONDON Business Account Manager. Providing support on marketing projects including; website, marketing collateral, sales brochures, event invites, property summaries, contact booklets, capability statements, track records, deal resumes, research documents and all other relevant marketing materials, including social media i.e. LinkedIn, Twitter, Instagram, Yammer etc.Supporting the Corporate CRM Programme; where relevant, working closely with their CRP's to maintain strong client relationships and communication.Event management; working with the Operations Assistant on firm wide events; including project managing some of their team events from the initial brainstorm to briefing marketing, researching venues, creating invites, helping create supporting collateral, managing the RSVP lists, welcoming the clients at the event, etc.KFX; contribution/idea generationFoundational Technology SkillsMicrosoft Office 365; Word, Excel, Outlook, PowerPoint, OneNote, Teams, Share Point and Skype for BusinessAdobe AcrobatDatabase Management software; ICON; Hub, Microsoft Access, FileMaker ProProject Management software; Microsoft Project and any other in-house systemsDesign and Layout software; Microsoft Publisher, Adobe Photoshop and/or InDesignSocial Media for business purposes; LinkedIn, Twitter, Facebook, Yammer, Google+, Instagram and PinterestFinancial; Working LifeNB. This list is not exhaustive but is written to give an outline of the expectations and some tasks will only be relevant for specific roles.