Associate Artist Manager Polyarts

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Job description

You will be an experienced, effective and efficient administrator able to ensure accurate, timely, and detailed planning and delivery of international engagements (concerts, touring, and recording activities) for a select number of Polyarts artists/projects.

You will be experienced and well versed in arranging complex contracts ensuring exceptional service consistency to clients at all times, anticipating needs, addressing concerns, and resolving issues as and when they arise in a professional, confident and efficient manner.

Creative and 360 approach needed for this role and all roles within Polyarts who work in a 360 management style covering all aspects of an artist's career

Administration

• Maintain the computer diary of each artist and finalise details of each engagement.
• Collate and complete/update recording of information on dates, venues, fees, times of rehearsals and concerts.
• Decide detailed requirements for piano, page turner, piano tuning, complimentary tickets, dress requirements, interviews/press activities etc necessary to the engagement and make suitable arrangements.

Contracts

• Check contract terms, ensure fee negotiations are finalised, process and manage the issuing and finalisation of contracts.
• Assist in the administration of contracts which are non-specific to engagements, such as recording and TV contracts, music directorships.

Financial administration

• Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely basis.
• Review promoter invoices and monthly commission statements to ensure correct and complete.
• Liaise with promoters and HP accounts department regarding Social Security payments, tax waivers and withholding tax arrangements.
• Process incoming royalty statements and other correspondence relating to incoming monies.
• Keep track of and ensure timely payment of artists' fees, and check deductions of tax, social security etc. by promoters.
• Assist artists in completion of tax returns by supplying comprehensive and complete details, liaison with accountants etc.

Press / PR/Marketing/ Social Media

• Assess and present reviews of recordings and performances, obtaining foreign reviews where relevant
• Identify and submit to the Marketing team copy for company website news, including the weekly news
• Maintain (as directed) biographies, discographies and repertoire lists, ensure updated on web site and otherwise distributed as required and reproduced accurately by promoters
• Maintain files containing artists photographs and other press material
• Order promotional recordings and distribute as required
• Generally assist in preparation and distribution of sales material and promotion packs
• Assist in maintaining artist/client project pages, checking latest riders and project information is available for download.
• Support on social media for your artists as well as press packs/ marketing packs
• Support on Youtube channel management for certain artists (ie Mari Samuelsen, Eimear Noone)

Career Planning

• Assist Manager(s) on the formulation of a strategic plan of performances, recordings and (where relevant) MD positions for the development of an artist's career (including repertoire, venues, orchestras etc).
• Maintain awareness of the progress of an artist's performance through concert attendance, reading reviews and discussion with the artist and promoters and provide internal progress reports, briefings and management career projections.
• Maintain the computer diary of each artist and finalise details of each engagement.
• Collate and complete/update recording of information on dates, venues, fees, times of rehearsals and concerts.
• Co-ordinate rehearsal orders, call times, meetings with conductors.
• Check repertoire details including versions/editions, language, string strengths and instrumentation.
• Decide requirements for work permits and/or visas, and make the necessary applications where necessary.
• Arrange artists national and international travel and accommodation, check final issue of tickets, arrange any necessary local transport, such as collection from airport, transfers between hotel and venue.
• Finalise all details relating to the timing and running order of each engagement and provide final detailed schedule (including travel/accommodation information as relevant) to the artist.

General

• Assist in maintaining relationship with artist, including attending rehearsals and performances as required and through regular written and telephone communication with artist.
• Collate and formulate reports and schedules for record companies etc
• Arrange travel trips for your Line Manager.