Manager, Proposal Management

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Job description

Job Overview:Our global team specializes in supporting RFPs in the pre-award space from a proposal writing and budget perspective for biotech and small to global pharma companies. Our remit covers all Oncology patient studies from Phase I-IV and all therapeutic areas for select Key Accounts.We are looking for an addition to our management team on the European side who will bring experience in a global environment and motivation to support a diverse, international proposals team. This EU-based Manager role is a hybrid position with direct line reports and own proposal/budget/grid deliverables as required.Duties -Is accountable and provides leadership for all aspects of the appropriate proposal/budget process (text, quote, budget)May leads strategic and/or highly complex opportunities and/or initiativesIs accountable for assigned team workload management, monitoring team capacity, and assisting in priority settingTriages and assigns new enquiries as neededPerforms line management of assigned team members under the supervision of a Sr. Manager or aboveExecutes supervisory duties for assigned staff including work scheduling, performance evaluation activities, career development and preparation of training plans, where applicable with support of a Sr. Manager or aboveIdentifies and resolves issues around client enquiry requirements and company capabilitiesOrganizes and leads (and/or coaches others on) strategic and operational calls related to the opportunity/accountMay work across the organization in matrix environment across multiple time-zones and locations to lead the process and complete deliverablesLiaises with third party vendors/vendor managers for provision of quotations and/or information where requiredIs accountable for and provides guidance on the preparation of high quality and accurate documents in accordance with agreed strategy and Sponsor expectations under the pressure of changing timelinesMay (based on business unit and/or team expectation) lead and/or provide guidance for internal and external opportunity management negotiations (i.e. pricing, process, timelines, resources, etc.)May (based on business unit and/or team expectation) prepare opportunity summaries for approval/sign off, either via discussion, email, or teleconference, as applicable in the appropriate processIs accountable for timely delivery of assigned opportunities across direct supervisionPerforms timely and accurate data entry into departmental and/or corporate databases/systems as appropriateMay (based on business unit and/or team expectation) support client-facing and senior management-facing activities surrounding assigned opportunities as needed, including supporting preparation, attendance, or leading applicable preparation and meetingsMaintains appropriate knowledge of current and future technical and regulatory environmentsIdentifies and is accountable for driving ways to improve the efficiency and quality of processes and the resulting deliverables, influencing key stakeholders as applicableMay (based on business unit and/or team expectation) contribute to assigned client relationship improvement activities and implementationProvides training and guidance to new and less experienced staff on all aspects of position requirementsPerforms quality control activities per the appropriate process/requirementsMay (based on business unit and/or team expectation) assist with hosting sales-focused inbound client visitsMay (based on business unit and/or team expectation) be expected to contribute to content library by submitting new content or updates to existing content, using the official content submission process, and to suggest areas for streamlining/improving content and/or structureCompletes other appropriate duties, as assigned by the manager, which require similar skills in accordance with business needs and common senseEducation/Qualifications:Bachelor's degree required in related field or equivalent work experienceExperience:Applicable minimum years of experience in related field, or an equivalent combination of education and CRO/pharma/other related experience to successfully perform the essential job dutiesLine management experienceExcellent customer service skills, attention to detail and ability to be persistent while maintaining tactDemonstrated computer skills - requires excellent MS Office experience (specifically Excel, Word, Outlook)Knowledge of proposal management software applications (e.g., Salesforce.com, Qvidian, Proposal Automation applications) is preferredDemonstrated text editing and writing skills (based on business unit and/or team expectations)Demonstrated ability to plan, multi-task and prioritizeDemonstrated teamwork, communication (written and verbal), and organizational skillsProven ability to work independentlyAbility to work to deadlinesStrong analytical skillsAbility to maintain confidentiality of employee data and information during interaction with staff at all levelsAbility to communicate appropriately and effectively with internal stakeholders, clients and senior managementPositive attitude and sense of urgencyPossesses an ability to work across Business Units; learns about Business Units currently unfamiliar to themDemonstrate management ability (to include, but not limited to, coaching and development, workload management, time management, excellent written and verbal communication, and positive change management)Ability to work irregular and/or extended hours as needed to meet the client deadlines