Procurement Department Assistant

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Job description

Rubicon Consulting is currently recruiting for a Procurement Department Assistant on a 6 month contract based in Stafford
This Job will be inside IR35
The Procurement Department Assistant is responsible for Ensures that all Progress reports are received from the suppliers in the correct form at the correct time, they will then review the report and further provide comments.
You will also be in control and lead meetings to define the co-ordination procedure for expediting and ensure that the contractors baseline schedule is available for tracking and monitoring.
The Procurement Department Assistant Will Actively support engineering & quality discipline for expediting of critical documentation. They shall also review and monitor critical documents submittal and approval status with Engineering and Quality function for timely release of Manufacturing clearance to meet "On time delivery" (OTD) target.
Requirements of the Project Procurement Manager:
* Ensures that order fulfilment plans (desk & physical intervention) are prepared, maintained, and updated in timely fashion.
* Expedites the suppliers for progress of packages allocated for his scope including coordination with internal disciplines to meet the project on-time deliveries.
* Checks progress by conducting supplier visits/walk downs (also unannounced, if there is suspicion of irregularities) at the manufacturer's premises and their suppliers, on the manufacturing shop floors or in their offices.
* PLAN-vs.-ACTUAL comparative analysis of manufacturing planning, raw material procurement and actual manufacturing activities. OFS shall share Expediting Visit Reports timely with the Project Team.
* Conducts Desk Expediting Review Meetings with Suppliers and share Minutes of Meeting with the Project Team.
* In case of deviations from specifications (non-conformances), assessing the effect thereof on achieving on-time delivery in coordination with Engineering/Supplier Quality.
* Works with the suppliers to overcome delays with a concurred mitigation plan.
* Shall highlight any bottlenecks reported by Supplier as "Areas of concern".
* Shall provide MTA User Guide (upon MTA availability) to Supplier for better understanding of the tool. All MTA related queries during execution shall be addressed by OFS with support of individual function /MTA key user.
* Shall support Sourcing team/PPLM for claim management in case of supplier delays or time extension to be issued where delay is not attributable to supplier. To issue relevant notifications to supplier for delays. To support Sourcing team for issuing Contractual Letters to Suppliers.
* OFS to estimate the budget for order fulfilment activities when required.
* Shall provide standard Order Fulfilment requirement to Sourcing team for incorporation in Purchase Order.
* Shall discuss & prepare Overall Time Schedule with Supplier prior to Order Placement.
* Shall provide Supplier Performance feedback to Sourcing/Commodity Leader.
* Shall follow all Order Fulfilment Processes & Tools.
Our Company
Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time