Project Co Ordinator

Job description

Description

Primary Role.

To assist in the various aspects of project delivery and coordinate the information flow and schedules for multiple parties who need to contribute to the delivery of our projects.

Potential

This is a role for a highly organised, logical, and literate individual who has 3+ years' experience in a similar role. This role has the potential to progress into a project controls role.

Context

The company:

* Are architects of decarbonisation programmes

* Who guide clients through a step-by-step risk-reduction process, so that they don't waste money or time on costly mistakes or dead ends

* Are independent, so can be truly impartial and focus on finding the right solution for each client

Project Coordinator Responsibilities & Tasks

The Project Coordinator is responsible for assisting in the delivery of the low carbon projects that arise from our step-by-step risk reduction process. The essence of the Project Coordinator's job is to coordinate the packages of work produced by in-house staff, associate consultants, and engineers, to meet project deliverables to the satisfaction of the client within time and budget. Specific tasks will be set by the Senior Management Team but may include elements of:

* Compiling of information required to deliver Decarbonisation Plans. This will involve the coordination of surveyors, engineers, and other key people to obtain relevant information that is used to develop engineering solutions.

* Stakeholder liaison and coordination. Coordinating with a multitude of stakeholders across a portfolio of projects. Liaison to ensure that any site visits and investigations are managed so that key client staff are available to meet with surveyors and engineers, and that requests for information are managed expediently.

* Third Party liaison and coordination. Coordinating with external design engineers and surveyors to ensure that they produce their deliverables as per the agreed project deadlines and that any site visits required are coordinated with the client.

* Organising internal project-related housekeeping such as correct online filing of all project documents.

* Monitoring internal and external deadlines. Based on the agreed project schedule packages of work will need to be delivered at certain dates. This will require internal staff and external third parties to deliver the works who will need to be monitored to ensure that they are on track for delivery. Part of this role will be regular communication with the delivery teams to ensure that they meet their deadlines.

Secondary Roles

The Project Coordinator may support the overall company effort in the following functions:

* Identification of further opportunities with existing project clients.

* Providing administrative and coordination support as required across various departments

* As business needs arise this role may include the drafting of sections of both internal and external reports - in particular this shall include the production of Decarbonisation Plans.

* As business needs arise this role may include performing aspects of data analysis using Microsoft Excel to assist in the development of engineering solutions.

* Provision of a regular summary reports highlighting any project coordination issues to the Senior Management Team for distribution to the Project Delivery Team.

Essential Qualities

* Organised and logical with a methodical approach

* Time management - must be able to effectively manage one's own time and prioritise workload based on project priorities

* Persistence - ability to keep key project deliverables on the 'front burner' despite different project stakeholders having different agendas

* Experience of working in a fast-paced environment

* Energetic and capable of operating on own initiative and driving events

* Excellent communications skills, with the ability to write clear and logical English

* Competent with IT and fully conversant with common packages included within Microsoft Office 365

* Experience in coordinating aspects of multiple projects

* Ability to prepare if required client facing (non-technical) reports

* Problem solving ability, with accuracy and good team working skills

Desirable Qualities & Experience

* Has experience in a project delivery organisation where many different agendas and personalities must be coordinated to meet project deliverables

* Interest in working within the renewables technologies industry

* A recognised Project Management qualification would be desirable but not essential

Remuneration

* Salary and benefits -£20k to £30k based on experience and qualifications

* Bonus scheme - the employee will be included within this financial year's overall company performance bonus scheme

Location

* Based in Grayshott (GU26 6LB) and the working environment will involve some working remotely and some office based work