Senior Account Clerk

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Job description

Job Description Summary

The city of Goodyear Finance Team is looking for a Senior Account Clerk to join the team. This position will perform duties involving accounts payable, payroll, cash receipting, and other processes that impact the financial reporting of the city. The duties require a strong logical understanding of process functionality and the use of financial software systems. Responsibilities include providing assistance to fellow employees, vendors, and the public; ensuring compliance with applicable statutes, codes, policies, and guidelines; development of and training on work procedures; preparation and review of related reports; improving internal controls and efficiency through continuous improvement; maintaining effective working relationships that promote a positive, solutions oriented working environment.

The ideal candidate will possess ten years of Accounts Payable experience, five years of full-time Payroll Processing, and three years of Cash Processing. The ideal candidate will also have three years previous experience working knowledge of model city and federal tax code. An Associate's degree in accounting/finance is ideal as is proficiency in Microsoft Excel at an intermediate level.

At the city of Goodyear, you will be a part of an organization that values its employees as its greatest asset. Youwill become part of a dedicated team of professionals that will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation.We believe that successful employees are those thatpossesssix core values:

Integrity - Initiative - Empathy - Optimism - Innovation - Adaptability

Examination Process: Only a limited number of the most highly qualified applicants meeting the city's requirements will be invited for an interview. Examination process for the position will include:

Panel Interview

Excel exercise Requirements

* Formal Education/Knowledge: Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency. Community college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
* Experience: Minimum one year experience in a related field.
* Certifications and Other Requirements: None
* Reading: Work requires the ability to read and comprehend complex written documents such as administrative guidelines, use and sales tax documentation, IRS Guidelines, accounting guidelines, technical manuals and various legal agreements.
* Math: Work requires the ability to perform general math calculations rapidly and accurately such as addition, subtraction, multiplication and division, to read and manipulate spreadsheet formulas, and to calculate percentages, interest charges, and payments.
* Writing: Work requires the ability to produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
* Managerial: Job has no responsibility for the direction or supervision of others but role may include overseeing work quality, training, instructing and scheduling work.
* Policy/Decision Making: Moderate - The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. More complex work as well as decisions with more significant impacts may be reviewed prior to being finalized.
* Technical Skills:Broad Application - Work requires the use of standard technical skills appropriate to the work environment of the organization. Limited analysis and independent thinking is utilized.
* Interpersonal/Human Relations Skills: Moderate - In addition to the sharing of information, interactions at this level may also include providing advice to others outside direct reporting relationships on specific problems or general policies/procedures. In many of the interactions, contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

* Actively engages in continuous improvement of individual, team, and organizational operations, procedures, policies, and guidelines to improve efficiency and internal controls.
* Responds to requests for information and assistance regarding applicable policies, guidelines, and procedures from internal and external customers.
* Coordinates the resolution of discrepancies and defects with process stakeholders and customers.
* Researches and remains current on federal and state laws; municipal codes, policies, and guidelines; and industry best practices that affect payroll, accounts payable, cash receipting, and other applicable functions.
* Reviews and verifies transactions to ensure that they reconcile with source documents and comply with policies, guidelines, and procedures.
* Calculates, processes, and reviews payments made through the payroll and accounts payable processes.
* Calculates, processes, and reviews payments received through the cash receipting process.
* Audits procurement card statements to ensure compliance with appropriate policies, guidelines, and procedures.
* Identifies, communicates, and seeks to resolve internal control deficiencies.
* Provides supporting documentation and background to external auditors.
* Produces and analyzes regularly scheduled reports in a timely and accurate manner to reconcile payments with the financial system.
* Completes regular tax reporting associated with various processes, including but not limited to 1099, W-2, and 941.
* Assists with related processes such as month end closing.
* Creates and maintains systems to store and access records regarding applicable processes.
* Coordinates records retention for assigned area(s) based on applicable state law and city guidelines.
* Prepares and conducts training on assigned areas as required.
* Performs other duties of a similar nature or level.

12 Month Objectives

* Become familiar with the accounts payable and cash receipting processes within 90 days.
* Become familiar with the payroll processes.
* Assist with the successful implementation of a version upgrade of Munis version 2019.1 for account payable, cash receipting, and payroll functions.
* Become familiar with the Policy and Administrative Guidelines, with an emphasis on the accounts payable, and payroll related areas.
* Process the weekly accounts payable check run in a timely manner, with minimal data entry errors.
* Process and verify daily bank deposits for Development Services, Utilities, Court, Parks and Recreation, and Finance.
* Assist in the processing of the bi-weekly payroll in a timely manner, with minimal data entry errors.
* Create and submit annual 1099 tax forms.
* Assist with the creation and submittal of the annual W2 tax forms.
* Provide a high level of customer service to both internal and external customers.