Assistant Property Manager

---

Job description

Arcadia Management Group, Inc.

Property Managed

At Arcadia Management Group, Inc. we strategically build the value of commercial property, and our team members make this possible. We strive to find the perfect balance of fun and professionalism as we grow throughout the country. Our organization is expanding, and you might be just the person we are looking for! We are presently recruiting for an Assistant Property Manager to join our team in Phoenix, AZ.

OVERVIEW

The Assistant Property Manager will support the Property Manager or senior staff in managing all aspects of a commercial property portfolio including operations and financial activities.

RESPONSIBILITIES

• Fosters a positive relationship with tenants. Responds to tenant needs, ensuring that staff resolve problems promptly. May enter work orders. Ensures that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Assist in performing monthly and annual property inspections. Identify issues and make recommendations to Property Manager and/or corrective action as necessary. Record all inspections performed in Yardi.
• Prepare and coordinate bid proposals and service contracts in compliance with the management agreement. Participates in performance oversight of all vendors who perform contract services.
• Update and maintain property records, under direction of Property Manager. Track and maintain tenant, vendor and property files in Yardi Sharepoint, which include lease documents, service contracts, insurance certificates etc.
• Assist in lease administration activities, including abstracting leases.
• Process Level One Payables for Property Manager's approval in Yardi Payscan, while insuring that all invoices are processed with appropriate back-up and according to established procedures and in compliance with the management agreement and service contract terms.
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
• Assist with the review of tenant billings and late fees for accuracy.
• Assists in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and construction management department, where applicable..
• Assist in preparing and delivering timely, accurate and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• Where permitted by state regulations, initiate rent collection correspondence and phone contact with tenants and record detailed notations of such correspondence in Yardi.
• Assists with preparation of monthly financial reports.
• Assists with annual budget preparation by researching costs for supplies and services and obtaining bids as directed.
• Assists with preparation of Common Area Maintenance (CAM) annual tenant reconciliations, invoices and related correspondence.
• Performs other duties as assigned.

QUALIFICATIONS

• 2+ years of commercial property management experience (required)
• Ability to pass a background and credit check (required)
• Ability to travel throughout the Phoenix area to multiple commercial building sites (required)
• Arizona Real Estate License (strongly preferred)
• Yardi systems experience (strongly preferred)

CULTURAL INSIGHT

At AMG we take pride in maximizing the value of our client's real estate. We are responsive, thorough problem solvers and we treat others as they want to be treated. We are a technology focused organization. Our teams are adaptable and receptive to change that improves operating efficiencies. We are a team oriented and customer service driven organization.

BENEFITS

• Medical/dental/vision plan options
• Short- and long-term disability plans (paid for by AMG)
• Employee life insurance policy (paid for by AMG)
• Accrued paid-time-off (PTO)
• 401(k) with company match
• Major holidays observed

EEO STATEMENT

Arcadia Management Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics. In addition to federal law requirements, Arcadia Management Group, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please visit our website at for more information.

Job Type: Full-time

Pay: $42,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Education:

• High school or equivalent (Preferred)

Experience:

• Yardi: 1 year (Preferred)
• Property Management: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No