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Executive Assistant to the CEO

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Observatory Agency

2021-12-03 07:38:04

Job location Acton, California, United States

Job type: fulltime

Job industry: Administration

Job description

Job Description

The Observatory Agency is seeking an Executive Assistant to the CEO to join our team. The Executive Assistant will support the CEO with his daily administrative and business needs. The Executive Assistant is a team player willing to assist the team wherever needed. The ideal candidate is highly organized with a strong ability to prioritize and multitask.

RESPONSIBILITIES:

* Manage the CEOs calendar, interacting with clients, and external and internal points of contact to ensure a smooth day
* Anticipate CEOs needs in advance and provide proactive communication and coordination with meticulous attention to detail
* Communicate with external and internal points of contact on behalf of the CEO regularly, ensuring a high level of polish and professionalism in all interactions, both written and verbal
* Execute travel arrangements for the CEO, both domestic and international
* Order and coordinate delivery of gifts to VIPs and client contacts
* Catering and meeting coordination/facilitation
* Track CEOs business expenses and submit expense reports on time and accurately
* Track CEOs billable hours and provide reporting to Finance
* Provide coverage for other members of the EA team as necessary
* Perform other related administrative duties as assigned

DETAILS TO POSITION:

* Full-time, hourly position reporting to the CEO
* Typical work hours are 9:00 am - 6:00pm PT, which will vary based on the CEO and the teams schedule (Central Time Zone)
* This position will be a hybrid work from home/in office
* The Observatory Agency offers competitive group health and insurance plans, 401(k), flexible vacation and time-off policies, and paid parental leave

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