Senior Document Control Specialist

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Job description

*We are only considering candidates local to San Diego County, CA*

Our Company:

Pride Resource Partners, LLC (PRPLLC) is a California based high-performance Project Management consulting firm. Pride is a local small business and CPUC Certified Diverse Business Enterprise. PRPLLC provides expert resources to fill the demanding requirements for outsourced project and construction management solutions on behalf of corporate client project management organizations within the public and private sectors.

Position Purpose & Focus:

Document Control Specialist II provides processes and procedures to effectively assist the project team with data management, document retention, and workflow processes. The job entails face-to-face interaction with both customers and internal management. The Document Control Specialist II will provide to the PPM organization a full turnkey and outsourced document control service that administers and manages a complete document control management system platform that reaches into Company's transmission engineering, substation engineering, and environmental groups.

Essential Duties & Responsibilities:

• Create and update program and project team documents and subsequent versions
• Integrate known processes into Standard Operating Procedures (SOP).
• Attend regularly and as-needed meetings with managers and stakeholders.
• Create routine and as-needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation.
• Coordinate tasks with other Document control Specialist & System Administrators
• Analyze project documentation for compression opportunities and identify developing problem areas for close out.
• Advise management of risks that may affect projects and reporting.
• Communicate timely and effectively with clients and stakeholders.
• Adhere to the prescribed Standards, SLAs, and templates.
• Reports project and System updates of group directly to manager & other key stakeholders.
• Collaborate with stakeholders to create and refine best practices.
• Support project management team to maintain timely and effective change management process, procedures, and systems.
• Create summary and detailed project reports for management and project team members including analysis any delays, Outstanding process, and procedures.
• Assess gaps and key requirements for meeting deadlines.
• Monitor and facilitate business process improvement changes or process changes in DMS.
• Provide consistent and standardized training for all new / existing team participants.
• Act as an "agent for change" in the company's DMS implementation and complete transition
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
• Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
• Provide mentorship to Document control Assistant/Trainer, Document control Specialist I.

Qualifications & Success Factors:

• Proficient in Office 365 and Document management system such as SharePoint Online, Procore, Oracle.
• Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills.
• Minimum of 2-4 years of direct or relevant experience with degree.
• 4-6 years direct or relevant experience without degree.
• Responsible for projects or portfolio worth $1 million - $10 million.
• High school graduate required.
• Bachelor's degree in construction management, engineering, or related field from accredited program preferred.