Occupancy Planner

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Job description

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

We are seeking an Occupancy Planner to join and help our team successfully manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level.

Role Purpose

As an Occupancy Planner, you'll be assisting with the development of migration plans and sequencing of group-level and individual moves as well as facilitate and/or resolve planning issues identified in customer planning meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You will recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. You will get familiar with space utilization methods and presenting utilization data to drive productive spaces.

You'll need to have a great knowledge in Corporate Real Estate. In this role, you will prepare and update project status reports on actual seat demand versus projected seat demand at the building level, reporting out on the current supply and capacity, and forecast inventory changes as required. You'll be charged with assembling, updating and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.

This position requires that only personnel that are fully vaccinated against Covid-19 be permitted onsite. Your role is virtual, but it's required that anyone who may visit the work site in the future be fully vaccinated against Covid-19 and be able to provide proof of such vaccination at the time of hire. The CDC defines fully vaccinated as receiving two (2) doses of either the Pfizer or Moderna vaccine or one (1) dose of the Johnson & Johnson vaccine, and 2 weeks have passed from the date of your final vaccination shot. Failure to provide proof of vaccination may result in asking for your removal from the account.

What this job involves

Key responsibilities include:

To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels will exist with:

* Corporate Real Estate to review and resolve planning forecast requirements, concerns and issues;
* Business Unit leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level;
* Corporate Finance group to gather top-down headcount and growth projections;
* Project management to review planning strategies that drive construction projects and support implementation of these projects;
* Move coordination and facility management teams to review and approve moves, develop migration plans and conduct facility audits;
* Other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed

Every day is different, and in all these activities, we'd encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:

Requirements

A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required; also along with minimum of 3 - 5 years of experience in corporate environment. Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable. CAFM system experience also highly desirable.

You'll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses. You will be successful if you have advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations), and AutoCAD (basic test-fits and square foot calculations). Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into Power Point for presentations to client and lines of business is highly valued. You'll be effective in your role by learning to ask the right questions to understand the underlying needs of our clients. You'll discover how to be proactive and innovative with solutions for your stakeholders.

Excellent communication skills are important - both written and spoken - and we'll expect you to work independently, multi-task, and manage your time to meet deadlines. You keep on top of things as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Most importantly, you'll want to work as part of a diverse supportive and talented team.

Behavioural Competencies

* Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
* Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
* Helps others - Builds relationships, actively collaborates, helps others succeed.
* Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
* Business first - Focuses on customers and clients, business/financial acumen, JLL first
* Inspire - Inspire others, creates vision and strategy, energizes others

#LI-MS

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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