Occupancy Planner

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Job description

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Position's Goal

To manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level.

This position requires that only personnel that are fully vaccinated against Covid-19 be permitted onsite. Because your role is onsite as a condition of employment you are required to be fully vaccinated against Covid-19 and be able to provide proof of such vaccination prior to entering the work site. The CDC defines fully vaccinated as receiving two (2) doses of either the Pfizer or Moderna vaccine or one (1) dose of the Johnson & Johnson vaccine, and 2 weeks have passed from the date of your final vaccination shot. Failure to provide proof of vaccination may result in asking for your removal from the account.

Deliverable Role/Responsibilities

Within the portfolio, can answer: how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit? Specifically, the responsibilities include:

* Provides a single point of contact for planning -related questions within campus/region
* Facilitates and/or resolves planning issues identified in the customer planning meetings
* Assist in Developing site-specific Planning Strategies with Senior Leadership
* Reports the current Occupancy and Capacity, By seat type, by building, for campus.
* Summarized findings and recommendations for action or consideration by the client
* Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space
* Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for a rolling, 1-2-year planning horizon and work with the client to reconcile discrepancies with top-down projections; and forecasts inventory changes for a rolling 1-2 year, time frame;
* Track and report actual seat demand at the group level
* Report actual seat demand versus projected seat demand at the building level
* Compare over time, actual seat demand versus projected seat demand at the building level

* The status of major initiatives affecting planning decisions for the sites
* Develop migration plans and sequencing of group-level moves / relocations
* At a macro level develops scopes, schedules and budgets for project moves to occur based on site strategy
* Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions
* Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment)
* Implement the BMS FLEX Mobility Program,
* Measure, Monitor and report cost saving and value added contributions
* As necessary, participate in project and move coordination planning meetings
* Reviews building specific stacking plans

Management Role/Responsibilities

In addition to providing the information listed above, the management responsibilities of this role include:

* Assists in coordinating space planning meetings with department leads and site leadership
* Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves
* As necessary, organizes and conducts routine briefings with Jones Lang LaSalle Management Team and the client to outline occupancy planning related activities for relocations
* Facilitates communication between Occupancy planning and Move management.

Activities/Deliverables

* Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
* Presents occupancy plan and appropriate updates to Site leadership
* Facilitates and/or resolves issues related to planning.
* Responsible for Tactical space planning and move management

Interaction

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

* Move Coordination team to review and approve moves, develop migration plan and conduct facility audits
* Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership's numbers and those collected at the group-level;
* Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts
* Project management to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy.

Education / Yrs of Experience

Bachelor's Degree in Architecture, Construction Management, Design or related field with a minimum of 5-7 years experience in a corporate environment. Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations.\

Systems and skills: Excel, Power point, Word, PDF, CAFM system like FMS, Archibus, Centerstone or other I WMS system, Workorder systems

#LI-MS

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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