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Sales Operations & Transaction Coordinator (OC)

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Matthews Real Estate Investment Services

2021-12-03 08:50:23

Job location Costa Mesa, California, United States

Job type: fulltime

Job industry: Sales & Marketing

Job description

The Transaction Coordinator supports the sales team by lease abstracts, property valuation, coordination of the marketing process, coordination of communication between licensed Sales Associates and property sellers/buyers, ensuring document compliance, analyzing data, and collaboration cross-functionally to sustain an efficient sales process. The ideal candidate is motivated and ambitious, excited by new challenges, and able to keep a calm demeanor in a fast-paced, high-energy environment. In addition, the ideal candidate also takes pride in their work and enjoys fun and highly collaborative work environments.



Key Responsibilities:

  • Track multiple projects to meet critical deadlines and report status frequently
  • Act as a steward of the quality and completion of due diligence documents
  • Coordinate and track progress of marketing campaigns and provide weekly reports
  • Edit and correct text as it appears in marketing packages to ensure correct property information, grammar and syntax
  • Monitor and maintain the adherence to and compliance with state laws nationwide
  • Input, analyze, and identify trends in data as a means of reporting business trajectory and team performance
  • Maintain relationships and effectively coordinate with multiple points of contact, both internal and external
  • Take-on special projects as needed



Requirements:

  • Bachelor's Degree in Business or related field
  • 2-3 years of professional experience
  • Active State Real Estate License (or ability to acquire one within 90 days of start)
  • Comfortable with concepts of intermediate math
  • Highly organized and attentive to detail
  • Passionate about using data as a tool for promoting and monitoring business growth
  • Strong interpersonal skills and able to convey complex principles through written and spoken correspondence
  • Ability to read and interpret documents including real estate contracts, leases, and settlement statements
  • Highly adaptable and a clear-thinking problem solver
  • A self-starter on individual projects and a contributing member on team projects
  • Experience in Microsoft Office with emphasis on Excel
  • Familiarity with Salesforce (or other CRM), and AIR Forms a plus

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