Assistant Property Manager

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Job description

Our Story:

About You:

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the teams common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. Weve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on peoples lives and were in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each others backs. This makes AY a great place to be a client, and a great place to work. We support the whole person and their complete wellness economic, mental and physical because whats best for our business comes from our people bringing their whole selves to work.

Overview:

The Assistant Property Manager reports to the Senior Property Manager or General Manager and supports the manager in all aspects of the management for the assigned portfolio. The individual in this position will assist and support with the operations and financial responsibilities of the portfolio. Relationship building with all tenants to quickly solve tenant problems that may arise and managing tenant satisfaction in efforts to ensure a high level of tenant retention.

Responsibilities:

• Maintains a strong relationship with regular interaction with Property Owners to ensure that objectives are being met.
• Supports the planning, budgeting and control of operating and capital expenditures. Administer and assist in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Supervise and assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
• Responds to tenant requests and needs and coordinates with Property Management and Building Staff Teams to resolve the issues.
• Oversee in the selection and performance of vendor services, including preparation of request for proposals and service agreements. Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Responsible for scheduling and facilitating maintenance with vendors and tenants.
• Perform property inspections on a regular basis and make recommendations to maintain and enhance the asset.
• Support the compliance of property safety standards, assist in the Fire and Life Safety training, and maintain the building emergency response plans and procedures, along with its related documentation of compliance.
• Document and track all certificates of insurance from vendors and tenants.
• Maintain accurate and pertinent information for vendors and tenants.
• Prepare correspondence and memos to tenants and vendors.
• Establish and maintain positive relationships with internal and external tenants and vendors.

Qualifications:

• Bachelors Degree, preferably in business, real estate, or finance
• Candidate will possess a minimum of three years related experience
• Strong understanding of financial terms and principals and the ability to analyze and conduct complex financial and business decisions
• Proficient in Microsoft Word and Excel
• Ability to express ideas clearly in written and verbal communications, with the capability to create complex financial and business-related documents
• Strong organizational skills and detail oriented
• Proven record of providing excellent internal and external customer service

Our Equal Opportunity Commitment :

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!