HR Coordinator

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Job description

HR Coordinator
BCforward is currently seeking highly motivated HR Coordinator for an opportunity in Irvine, CA

Job Title: HR Coordinator

Location: Irvine, CA

Expected Duration: 6 Months Contract

Job Description:

Prepare and maintain Excel spreadsheets, Word documents, PowerPoint and other PC based tools. Works on assignments that are complex in nature where judgment and initiative are required in resolving problems and making recommendations. This individual must be able to work independently and as part of a team. Must have the ability to meet deadlines, ability to follow procedures accurately, strong attention to detail and organizational skills, ability to work with various levels of management and handle confidential data, experience with computer software applications, self-motivated and reliable. Work closely with all levels of management to ensure accuracy and timeliness.

Responsibilities

• Global Job Alignment project support
• Prepare/update impact analysis files
• Prepare initial country mapping files
• Prepare working files from analysts and reformat for HRIS upload file format for testing and implementation purposes
• Pull market data for global job alignment countries (where necessary, in addition to the market pricing catalog)
• Pull market data for job evaluation requests

General analyst support

• Pull market data for global job alignment countries
• Sets-up new and updates change to job codes, salary grades and job descriptions in HRIS system for salary administration and recruitment purposes
• Supports Compensation team in preparing executive and non-executive new hire and promotion letters to include relocation agreements
• Updates and maintains letter templates
• Organizes and maintains executive working files
• Tracks new executive hires and promotions, and relocations on a weekly basis and verifies eligibility for LTI awards, and informs manager if awardee's eligibility (grant date and award value) is impacted
• Checks HRIS system and runs necessary new hire and/or promotion reports to check date of hire/promotion is in alignment with grant period to include any additional executives who are not on tracking sheet.
• Follows up with HR to ensure outside US LTI letters are returned and signed by awardees prior to grant date.
• Informs all parties if there's any potential change to the grant value and effective date of grant

• Reviews salary survey matches with analysts and completes salary surveys
• Assists manager and analysts with annual processes as directed. Responsibilities will require analytic support to include gathering, comparing, reviewing and updating information to ensure accuracy and simplifying processes.
• Expat Administration

• Updates G&S Allowances and sends out notifications of change on quarterly or semi-annual basis depending change in fx or market baskets
• Tracks Tax Equalization Settlement (TEQ) and initiates payment, collection and reimbursement of funds to include notifying US payroll of TEQ and/or any tax advances made by Ingram Micro on expat's behalf
• Sends to Finance all year end billing accruals and sends to HR/Finance all expat tax accruals for current and new year.
• Reviews tax preparation list against new hire/promo tracking sheet and update as necessary
• Responsible for processing bills for payment accurate record keeping of bills

Stock Administration

• Sets up new accounts and sends out notification to new awardees
• Serves as backs up Stock Administrator as necessary with new quarterly grant uploads and with processing termination activity within EEO
• Generates report as needed for audit, tax and legal filings
• May prepare various ad hoc reporting/analysis equity related projects
• Responsible for performing other duties as assigned

Job Qualifications:

• Bachelor's degree or equivalent in HR or related field
• 2 years in Human Resources, preferably in Compensation area
• Experienced with technology in general, technical concepts and automation; highly competent using Microsoft Office (specifically Excel, Word and PowerPoint) and web-based applications.
• Excellent customer service skills, responsiveness to client needs and accountability for actions. Self-motivated, goal oriented, dependable and fast learner; able to work independently and with a team in fast paced, challenging, dynamic environment.
• Excellent telephone and written communication skills. Strong analytical, organization, attention to detail and problem-solving skills. Aptitude for learning quickly and building on knowledge over time.
• Well organized person who can handle many tasks at one time.

Interested candidates please send resume in Word format Please reference job code 154328 when responding to this ad.

Recommended Skills

• Success Driven
• Coordinating
• Curiosity
• Self Motivation
• Reports
• Complex Problem Solving

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