Payroll Specialist

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Job description

General Summary:

This position is responsible for ensuring accurate processing and recording of the company's payroll and providing clerical support to the Human Resources Department.

ESSENTIAL DUTIES:

• Process semi-monthly company payrolls for all Alleviate companies
• Process and monitor garnishment orders and other issues that impact payroll specifications
• Maintain and document all payroll records (PTO, wages)
• Conduct semi-annual audits of all payroll records
• Reconcile general ledger with regard to payroll transactions
• Detect and process issues related to uncollected payroll
• Respond to employee inquiries regarding payroll issues or concerns
• Process all transactions within payroll system including but not limited to:
• Entering new employees
• Terminating employees
• Updating status
• Processing pay/wage changes
• Assist HR Department with employee onboarding
• Assist HR Department with HR functions (hiring, terminations, personnel changes)
• Provide clerical support to HR Department

OTHER RESPONSIBILITIES/NON-ESSENTIAL DUTIES:

• Crosstrain and develop HR foundation
• Continuously improve through feedback
• Occasional errands due to department need (ie; FedEx drop off, supply pick up)
• Attend training and department (external and internal) meetings
• Respond to employment verifications
• Other duties as assigned

JOB SPECIFICATIONS: (Knowledge, skills, abilities and experience normally required for competent performance)

Knowledge and Experience

• Bachelor's Degree with minimum 2 years of payroll processing experience working with CA employees
• HS Diploma/GED accepted with 3+ years of payroll processing or similar experience

Required Licensures and Certificates

• N/A

Skills and Abilities

• Excellent verbal and written communication skillsExcellent organizational skills and attention to detail
• Understanding of basic payroll processing tasks & processes
• Understanding of payroll compliance and legal guidelines
• Ability to maintain strict confidentiality
• Ability to work in a team environment
• Excellent communication and follow through
• Excellent payroll mathematical skills
• Knowledge of G-Suite (G-mail, Google Calendar, Google Drive)
• Knowledge of Microsoft Suite
• Ability to work with E-signature platforms

Preferred Qualifications

• 5 years of experience processing payroll
• Experience in PEO environment, knowledge of PEO Processes
• Experience with ADP TotalSource PEO
• Experience with 100+ employee headcount
• Experience processing multiple payrolls per month under one parent company
• Multi-state experience

What we also offer:

• Remote work
• Training
• Health, dental and vision benefits
• PTO
• Paid holidays
• Computer equipment

Pay - $20/hr - $30/hr

We are an Equal Opportunity Employer and are in compliance with Title VII of the Civil Rights Act of 1964 as amended, Age Discrimination in Employment Act of 1967, and the Rehabilitation Act of 1973, and employs without regard to sex, race, color, national origin, religion, age, handicap or status as a disabled or Vietnam era veteran.